Junior admin/ Receptionist - Central

PERSOL; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Persol is seeking a Office Operations assistant on a 1 year contract in Bras Basah, Singapore. Hours are 9am-6pm, Monday to Friday. You will assist with procurement, oversee reception, and support onboarding for new joiners, ensuring a smooth and professional office environment.

You will coordinate with cleaners, manage supplies, and provide ad-hoc admin support to Business Units as needed. Strong multitasking and a calm, proactive approach are essential.

Qualifications

• Customer-focused and service-oriented.
• Ability to multi-task with strong prioritization.
• Calm and flexible under pressure.
• Computer-savvy and willing to learn new software.

Responsibilities

• Assist the Office Administrator with procurement of goods and services.
• Coordinate with the office cleaner to maintain cleanliness and organization.
• Ensure the availability of stationery and pantry consumables.
• Facilitate new joiner onboarding, including badge applications.
• Oversee daily office operations to maintain a professional environment.
• Provide administrative support to Business Units as needed.
• Execute tasks assigned by the Office Administrator promptly.

Skills

Customer focus

Team player

Problem solving

Multi-tasking

Prioritization

Adaptability

Computer literacy

Job description

Duration: 1 year contract

Location: Bras Basah (walkable distance from Dhoby Ghaut/ Bencoolen MRT)

Time: Monday to Friday, 9am to 6pm

Job Duties

Facilities/Office Operations

• Assist the Office Administrator with procurement of goods and services, including ordering and replenishing name cards, office supplies, and pantry essentials.
• Coordinate with the office cleaner to maintain cleanliness and a well-organized workspace
• Ensure the availability of stationery and pantry consumables.
• Facilitate new joiner onboarding, including badge applications and other necessary arrangements.
• Oversee daily office operations to ensure a professional, organized, and smoothly functioning workplace.
• Provide administrative support to Business Units as needed
• Execute tasks assigned by the Office Administrator efficiently and in a timely manner

Reception/Front Desk

• Oversee the reception counter, manage building and parking pass requests, and handle invoicing
• Welcome and register guests, notify the host, and guide visitors to the conference room when necessary
• Coordinate meeting room logistics, including setup and liaising with IT for technical support
• Collect, sort, and distribute incoming mail

Celebrations & Events

• Support Office Administrator in event planning

Job Requirements

• Customer-focused, service oriented, excellent team player and possess good problem-solving skills
• Ability to multi-task with strong prioritization skills
• Calm flexible approach in handling pressure and deadlines
• Computer savvy, ready to explore and learn new software and platform

We regret to inform that only shortlisted candidates will be notified.