Office Administrator (Office & HR Operations)

CTC GLOBAL PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

CTC GLOBAL PTE. LTD. is seeking a proactive Office Administrator to join our HR & Admin team in Singapore.

You will manage day-to-day office operations, coordinate vendors, support onboarding and HR administration, and assist with expatriate logistics to maintain a well-organised and welcoming workplace. The ideal candidate has a Diploma or higher in Business Administration or HR, strong Microsoft Office skills, excellent communication, and the ability to juggle multiple priorities with

Qualifications

• Diploma or higher qualification in Business Administration, HR, or related discipline.
• Relevant experience in office administration or HR support.
• Warm, approachable and personable with good interpersonal skills.
• Proactive, resourceful and able to work independently.
• Well organised with the ability to manage multiple priorities.
• Discreet when handling confidential information.

Responsibilities

• Manage day-to-day administration and smooth running of the Singapore office.
• Coordinate office supplies, vendors, maintenance and workplace services.
• Support employee onboarding/offboarding and HR administration.
• Assist with expatriate support and relocation logistics.
• Coordinate meetings, events and reception duties.
• Provide general office-related assistance as needed.

Skills

Communication skills

Multitasking

Organised

Discretion

Team player

Education

Diploma or higher in Business Administration or HR

Tools

Microsoft Office

Job description

We are seeking a proactive, organized and dependable Office Administrator to join our HR & Admin team, who is able to manage multiple administrative responsibilities while providing effective support across departments. This role covers office administration, facilities and vendor coordination, employee administration, new graduate programme support and expatriate support.

Key Responsibilities

Office Administration & Operations

• Manage the day-to-day administration and smooth running of the Singapore office.
• Liaise with office suppliers, vendors and service providers for office supplies, pantry services, equipment, maintenance, cleaning and other workplace requirements.
• Coordinate purchasing and replenishment of office and pantry supplies.
• Liaise with building management and facilities providers on maintenance, access, repairs and other office matters.
• Coordinate couriers, deliveries, office equipment and general workplace services.
• Maintain administrative records, vendor documentation and invoices, and support purchasing and payment processes.
• Coordinate meeting arrangements, internal events and other office activities.
• Proactively identify and follow up on day-to-day office requirements and issues.

Employee & HR Administration

• Support employee onboarding and offboarding activities.
• Coordinate employee documentation and general HR administrative matters.
• Maintain employee records and documentation accurately and confidentially.
• Assist with employee communications and other people-related administration.
• Support the company's new graduate programmes , including onboarding, scheduling, documentation and programme coordination.

Expatriate Support

• Provide administrative and coordination support for expatriates based in Singapore.
• Assist with relocation, accommodation, settling-in arrangements, documentation and other practical requirements.
• Liaise with internal stakeholders and external service providers on expatriate-related matters.

Workplace & Visitor Support

• Help maintain a professional, organised and welcoming office environment.
• Welcome and assist visitors and business partners when required.
• Provide reception and front-of-office support when required as part of the overall office administration function.
• Assist employees with general office-related enquiries and requirements.

What We’re Looking For

• Diploma or higher qualification in Business Administration, Human Resources or a related discipline.
• Relevant experience in office administration, office operations, HR administration or a similar role .
• Experience covering both office administration and HR support would be an advantage.
• Warm, approachable and personable , with good interpersonal skills.
• Proactive and resourceful, with the ability to work independently and follow matters through to completion.
• Well organised and able to manage multiple priorities.
• Discreet and trustworthy when handling confidential information.
• Comfortable liaising with vendors, building management and service providers.
• Good written and verbal communication skills.
• Good working knowledge of Microsoft Office.