Purchasing & Shipping Executive

SEIKO WALL PTE. LTD.; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

SEIKO WALL PTE. LTD. in Singapore is seeking a proactive Procurement and Shipping Executive to support strategic sourcing and international shipments. You will drive supplier evaluation, build relationships, and manage POs and related records.

Responsibilities include coordinating exports/imports, ensuring compliance with regulations, and collaborating with cross-functional teams. A Diploma/degree in Purchasing/SCM and 2+ years of experience are preferred to join our logistics team.

Qualifications

• Bachelor's degree or Diploma in Purchasing/SCM required.
• At least 2 years of experience in shipping, logistics or SCM.
• Strong knowledge of import/export procedures and customs.
• Detail-oriented with strong organizational skills.
• Experience with ERP systems is preferred.
• Proficient in MS Excel.

Responsibilities

• Source, evaluate, negotiate and purchase goods for direct and indirect materials.
• Coordinate and manage export/import shipments and documentation.
• Maintain accurate records and update ERP/shipping docs.
• Liaise with suppliers and cross-functional teams.
• Monitor shipment status and ensure timely updates.
• Ensure compliance with international regulations.
• Maintain inventory records and assist store with updates.

Skills

Sourcing

Negotiation

Procurement

Supplier relations

Cross-functional collaboration

ERP SAP

Excel

Education

Bachelor's degree or Diploma in Purchasing/SCM

Tools

SAP

Synergix Taskhub

Job description

Job Responsibilities

The Procurement Executive's role involves strategic sourcing, supplier evaluation, and developing vendor relationships. The Procurement Executive manages purchase orders, coordinates inventory updates, maintains records, and builds strong relationships with suppliers and cross-functional teams

Meantime as a shipping executive, he/she is responsible for coordinating and managing all export and import shipments, ensuring compliance with international regulations, and efficient handling of shipments, including preparing necessary shipping documents, and maintaining effective communication with all relevant parties.

• Source, evaluate, negotiate and purchase goods for direct and indirect materials according to project requirements (RFQ/BOM)
• Participate in strategic sourcing initiatives. Research, evaluate potential suppliers and develop newly qualified vendors to maintain a strong and healthy supply base.
• Keep abreast of the market/price situation and conduct a regular price comparison.
• Generate purchase order and forward to the respective suppliers; facilitate the fulfilment process at all stages from material requisition (MR) till purchase order (PO) closed in the system.
• Coordinate and assist the store to keep inventory record updated timely
• Updating and maintaining records of all orders, payments, and receiving the stock.
• Liaise and build a good rapport with suppliers and cross-functional team members (relationship management).
• Identify, evaluate and recommend potential shipping agents based on reputation, reliability, and cost-effectiveness.
• Coordinate with shippers, forwarders, agents and the internal departments to notify and manage shipping schedules
• Ensure all import and export documents (e.g., Bill of Lading, Air Way Bill, Commercial Invoice, Packing List) are accurate and complete.
• Continuously monitor shipment status at critical milestones and provide regular updates to relevant parties.
• Manage timely payment of duties, taxes or other charges to avoid delays in customs clearance.
• Ensure clear and consistent communication with shippers, forwarders, and internal parties, addressing any issues promptly including any discrepancies or damages identified
• Update ERP systems and maintain accurate records of all shipping documents.

Requirements

• Bachelor's degree or minimum Diploma in Business studies major Purchasing Management / Supply Chain Management etc.
• Possess at least 2 years' related experience in shipping, logistics, and supply chain management. It is a plus to have experience in construction industry
• Strong understanding of import and export procedures, documentation requirements, and customs regulations.
• Detail-oriented with strong organizational and problem-solving skills
• Knowledge of ERP system (SAP/ Synergix Taskhub) experience but not a MUST.
• Proficient in Microsoft applications, especially excel.