Purchasing Office Admin

ADVANCE TECHNIC PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Advance Technic Pte Ltd (ATPL) is seeking a diligent Procurement & Admin Assistant to support procurement and project operations. You will create purchase orders, source suppliers, manage deliveries, and update job costing.

You will also coordinate training, verify timesheets, and handle office admin duties to ensure smooth workshop operations. Responsibilities include processing invoices, maintaining records, and coordinating with the Accounts team.

Qualifications

• Experience in procurement processes and supplier management.
• Ability to source quotes and compare pricing for items.
• Coordinate deliveries and maintain accurate costing records.

Responsibilities

• Create purchase orders promptly upon approval.
• Source and compare supplier quotes for competitive pricing.
• Coordinate delivery schedules for timely material receipt.
• Update job costing records to reflect expenses and budgets.
• Record manpower data from WhatsApp and reconcile with logs.
• Verify invoices and delivery documents for accuracy.
• Coordinate training sessions for workers and liaise with office team.
• Scan and file documents to ensure proper filing and submission.
• Liaise with dormitory on workers' issues and manage related records.

Skills

Procurement

Sourcing

Logistics coordination

Cost tracking

Timekeeping

Training coordination

Office administration

Tools

Excel

Documentation systems

Job description

Company Overview

Advance Technic Pte Ltd (ATPL) provides mechanised cleaning solutions for Singapore's refinery, petroleum, petrochemical, and specialty chemical industries. With over 20 years of experienced workers, ATPL delivers safe, efficient services using modern equipment to meet industrial cleaning demands.

Job Summary

Support procurement and project operations by creating purchase orders, sourcing suppliers, managing delivery logistics, updating job costing, tracking manpower, and coordinating training to ensure smooth workflow and accurate records.

Support administrative and operational tasks by accurately processing documents, verifying worker timesheets, managing office supplies, and performing assigned ad hoc duties to ensure smooth office and workshop functions.

Responsibilities

• Create purchase orders promptly upon approval and instruction to support procurement processes
• Source and compare supplier quotes to obtain competitive pricing for required items
• Coordinate delivery schedules to ensure timely and smooth receipt of materials at the workshop
• Update job costing records accurately to reflect project expenses and budgets
• Record daily manpower data from WhatsApp and reconcile with project time logs for accuracy
• Verify diesel top-up records from drivers via WhatsApp and submit compiled data to Accounts
• Arrange and coordinate training sessions for workers to maintain skill development
• Collaborate effectively with office team members to complete assigned tasks efficiently
• Verify and scan invoices, delivery orders, purchase orders, statements of accounts, and workers' project time logs to ensure accurate submission to accounts and proper filing
• Review workers' timesheets to confirm correct time in/out and project number entries for accurate payroll and project trackingCollect and scan incoming letters from the letterbox to maintain timely document processing
• Manage office and workshop stationery orders by sourcing cost-effective suppliers and ensuring timely replenishment
• Perform assigned ad hoc tasks promptly to support operational needs and maintain workflow continuity
• Dormitory leasing and renewal.
• Liaise with dormitory on Workers' issues. Rectify and ensure everything about Dormitory such as workers on home leave and if they check in dormitory are in order.