Administrative Assistant / Executive (Operations Support)

ATL MAINTENANCE PTE. LTD.; Singapore; On-site; SGD 3,200 - 5,500; Full time

Benefits offered by this job

5-day work week

Job summary

ATL MAINTENANCE PTE. LTD. is seeking an organized administrator to coordinate schedules, manage communications, and prepare reports for smooth project execution and client satisfaction.

You will support operations by coordinating with teams, arranging customer work schedules, and producing detailed schedules and reports, while maintaining filing systems and handling procurement tasks as needed.

Qualifications

• Diploma in any discipline (minimum requirement).
• Proficient in Microsoft Office to produce reports and manage communications.
• Strong communication skills and ability to work independently.

Responsibilities

• Coordinate with Operations Teams to provide timely administrative support that ensures efficient workflow
• Communicate with customers to arrange and confirm work schedules, enhancing service delivery and client satisfaction
• Prepare and submit detailed work schedules and operations reports to customers for transparency and tracking
• Organize and maintain the Project Division filing system to ensure easy retrieval and accurate record-keeping
• Manage incoming calls by answering or redirecting them promptly to support operational communication
• Issue purchase orders and handle procurement-related tasks to facilitate smooth project operations
• Respond to enquiries professionally and courteously to maintain positive customer relations
• Perform other related duties as assigned to support overall team effectiveness

Skills

Strong communication skills

Microsoft Office proficient

Education

Diploma in any discipline

Tools

Microsoft Office

Job description

Company Overview

ATL is a leading provider of custodial services in Singapore and beyond, offering janitorial, pest control, landscape, and general building maintenance services.

Job Summary

Support operations by coordinating schedules, managing communications, and preparing reports to ensure smooth project execution and customer satisfaction.

Responsibilities

• Coordinate with Operations Teams to provide timely administrative support that ensures efficient workflow
• Communicate with customers to arrange and confirm work schedules, enhancing service delivery and client satisfaction
• Prepare and submit detailed work schedules and operations reports to customers for transparency and tracking
• Organize and maintain the Project Division filing system to ensure easy retrieval and accurate record-keeping
• Manage incoming calls by answering or redirecting them promptly to support operational communication
• Issue purchase orders and handle procurement-related tasks to facilitate smooth project operations
• Respond to enquiries professionally and courteously to maintain positive customer relations
• Perform other related duties as assigned to support overall team effectiveness

Preferred competencies and qualifications

• Diploma in any discipline, with or without working experience
• Proficient in Microsoft Office applications to produce reports and manage communications effectively
• Strong communication skills demonstrated through independent work and initiative-taking

Other Information

• Work schedule: 5 days per week
• Work location: Defu Lane 10