Admin Assistant

Advance Technic; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Advance Technic Pte Ltd seeks a meticulous Administrative Assistant to support both office and workshop operations in Singapore. You will process documents, verify workers’ timesheets, manage office supplies, and perform ad hoc duties to keep daily activities running smoothly.

You will also handle dormitory leasing and renewal, and liaise with dormitory on workers' housing issues to ensure orderly, compliant housing arrangements and timely issue resolution.

Responsibilities

• Verify and scan invoices, delivery orders, purchase orders, statements of accounts, and workers’ project time logs for submission to accounts and filing.
• Review workers’ timesheets to confirm correct time in/out and project number entries for payroll and tracking.
• Collect and scan incoming letters from the letterbox to maintain timely processing.
• Manage office and workshop stationery orders by sourcing cost-effective suppliers and ensuring replenishment.
• Perform ad hoc tasks to support operations and maintain workflow continuity.
• Liaise with dormitory on workers' issues, including home leave checks and dormitory order.
• Dormitory leasing and renewal activities to ensure housing arrangements are in order.

Job description

Company Overview

Advance Technic Pte Ltd (ATPL) provides mechanised cleaning solutions for Singapore’s refinery, petroleum, petrochemical, and specialty chemical industries. With over 20 years of veteran expertise, ATPL delivers safe, efficient services using modern equipment to meet industrial cleaning demands.

Job Summary

Support administrative and operational tasks by accurately processing documents, verifying worker timesheets, managing office supplies, and performing assigned ad hoc duties to ensure smooth office and workshop functions.

Responsibilities

• Verify and scan invoices, delivery orders, purchase orders, statements of accounts, and workers’ project time logs to ensure accurate submission to accounts and proper filing
• Review workers’ timesheets to confirm correct time in/out and project number entries for accurate payroll and project tracking
• Collect and scan incoming letters from the letterbox to maintain timely document processing
• Manage office and workshop stationery orders by sourcing cost-effective suppliers and ensuring timely replenishment
• Perform assigned ad hoc tasks promptly to support operational needs and maintain workflow continuity
• Dormitory leasing and renewal.
• Liaise with dormitory on Workers' issues. Rectify and ensure everything about Dormitory such as workers on home leave and if they check in dormitory are in order.