Purchasing Manager

Talent Link by e2i; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Talent Link by e2i is seeking a Purchasing Manager for our hospitality Industry Partner in Singapore. You will lead the Purchasing Department, ensure procurement efficiency, and manage supplier relationships to secure quality at competitive prices.

The role requires at least 2 years in purchasing within hospitality, strong Microsoft Office skills, and the ability to guide a team through end-to-end processes. Work in a dynamic hotel environment with end-of-month demand.

Qualifications

• 2+ years in purchasing/supervisor role in hospitality.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Ability to lead, coach and develop team members.
• Strong English communication, written and verbal.
• Knowledge of supplier management and cost control.
• Flexible with month-end and stock-take schedules.

Responsibilities

• Oversee purchasing department operations and ensure timely procurement.
• Obtain competitive quotes and ensure policy compliance.
• Manage supplier relationships and contract renewals.
• Update purchase procedures and communicate limits and approvals.
• Monitor open purchase orders and resolve discrepancies.
• Coordinate with management and kitchen/operational teams.

Skills

Microsoft Office

Vendor management

Team leadership

English communication

Negotiation

Education

College degree in related field

Tools

Purchasing software

Excel

Job description

Talent Link by e2i is a programme to match candidates to job opportunities offered by e2i’s Industry Partners. Applicable for Singaporeans and Singapore Permanent Residents only.

This job opportunity is from our Industry Partner in the hospitality sector.

Job Descriptions

• The core responsibilities of the Purchasing Manager are to ensure the smooth and efficient operation of the Purchasing Department and to procure the items required by the Management at a competitive price but without compromising quality. As the Purchasing Manager, you will be responsible for performing the following tasks to the highest standards:
• Be familiar with purchasing policies and procedures.
• Supervise and co-ordinate the work of the Purchasing team members.
• Follow up on supplier insurance coverage and compliance with global policy requirements to ensure insurance exemption is approved by Risk Management.
• Update the purchase order procedure and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.
• Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management.
• Ensure that competitive quotes are obtained as per policy.
• Review all purchase requests and purchase orders processed by your subordinates.
• Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.
• Ensure that price comparisons amongst other hotels is done on a regular basis and all efforts are exhausted in obtaining the best possible quotations.
• Maintain good relations with all hotel departments and suppliers.
• Ensure that all unmatched / open Purchase Orders are investigated, proper actions proposed and taken on a regular basis.
• Have strong knowledge of Microsoft Word, Excel and the hotel inventory / purchasing software.
• Ensure familiarity with and adhere to all local or global purchasing agreements and that the agreements are in accordance with approval authority.
• Timely review of rolling contracts, noting that changes to the update can be carried out at most three times.
• Obtain Sourcing Centre’s approval prior to initiating tenders for potential purchase of goods / services

Job Requirements

• A Purchasing Manager serving Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
• College graduate.
• At least 2 years of working experience as Purchasing Supervisor or higher in the hospitality industry.
• Proficient in Microsoft Office applications.
• Able to lead, provide guidance and develop team members.
• Knowledgeable of supplies.
• Mature and reliable person.
• Good command of both written and spoken English to meet business needs.
• Prior experience in related work preferred.
• Able to be resourceful, creative and maintain flexibility.
• Flexible in relation to work hours, especially at month end and during stock take.