Purchasing Executive (Hospitality)

Far East Hospitality; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Far East Hospitality Holdings Pte Ltd is a global hospitality owner and operator with brands including Oasia, Rendezvous, and Adina. We are based in Singapore and seek a procurement professional to support tender processes and contract management across our hotel portfolio.

The role requires a Diploma in Hospitality/Business/Purchasing or equivalent, with no experience required and strong communication skills. Proficiency in Excel, Word, PowerPoint, and SAP is advantageous.

Qualifications

• Diploma in Hospitality, Business, Purchasing, or equivalent.
• No experience required.
• Excellent communication and writing skills.
• Proficient in MS Excel, Word and PowerPoint.
• Knowledge of SAP.

Responsibilities

• To conduct pre-qualification to shortlist qualified vendors to be invited for tenders.
• Work closely with operations to prepare tender docs, arrange briefings, and site showings for tenders.
• Compile and evaluate tender submissions, including price analysis and quality assessment.
• Conduct tender interviews, clarifications and negotiation of pricing and contracted terms.
• Prepare recommendation paper, ensuring timely approval and award.
• Issue contract agreement to awarded vendors.
• For changes to contract - to raise variation for approval and issue variation letter to vendor.
• Creation of contract and change order in purchasing portal.
• Ensure procurement activities comply with group procurement policies and SOPs.
• Any other procurement and contract management related tasks which may be assigned.

Skills

Communication skills

Writing skills

Education

Diploma in Hospitality/Business/Purchasing or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SAP

Job description

Company description

Far East Hospitality Holdings Pte Ltd (Far East Hospitality) is an international hospitality owner and operator with a diverse portfolio of 10 unique and complementary brands of hotels, serviced residences and apartment hotels, including - Oasia, Quincy, Rendezvous, Village, Far East Collection, A by Adina, Adina Hotels, Vibe Hotels, Travelodge Hotels and TFE Hotels Collection. We own more than 10 hospitality assets and operate a combined portfolio of more than 17,000 rooms under management across 100 hotels and serviced residences in 10 countries - Australia, Austria, Denmark, Germany, Hungary, Japan, Malaysia, New Zealand, Singapore, and Switzerland - with more in our development pipeline.

Formed as a 70-30 joint venture in 2013 between Far East Orchard Limited (a listed company under Far East Organization) and The Straits Trading Company Limited, we in turn completed a 50-50 joint venture through our wholly-owned subsidiary Far East Hospitality Investments (Australia) Pte Ltd, with Australia's Toga Group to form Toga Far East Hotels (TFE Hotels).

Job description

Responsibilities

• To conduct pre-qualification to shortlist qualified vendors to be invited for tenders.
• Work closely with respective operations department to prepare tender documents, arrange tender briefing, and site show for invitation to tender.
• Compile and evaluate tender submissions, including price analysis and quality assessment.
• Conduct tender interviews, clarifications and negotiation of pricing and contracted terms.
• Prepare recommendation paper, ensuring timely approval and award.
• Issue contract agreement to awarded vendors.
• For changes to contract - to raise variation for approval and issue variation letter to vendor.
• Creation of contract and change order in purchasing portal.
• Ensure procurement activities comply with group procurement policies and SOPs.
• Any other procurement and contract management related tasks which may be assigned.

Requirements

• Minimum Diploma in Hospitality, Business, Purchasing, Supply Chain or equivalent
• No experience is required
• Good communication and writing skills
• Proficient in Microsoft Excel, Words and PowerPoint
• Knowledge in SAP