Procurement Executive

IPS SECUREX PTE. LTD.; Singapore; On-site; SGD 36,000 - 52,000; Full time

Job summary

IPS SECUREX PTE. LTD. is seeking a dedicated Procurement Executive to support purchasing and general admin tasks. The role focuses on processing orders, coordinating with suppliers, and ensuring documentation is accurate and timely.

You will liaise with warehouse and users, manage vendor communications, handle monthly PO reports, and assist with stock checks and events. Candidates should have at least 2 years in purchasing or admin and be proficient with Microsoft Office.

Qualifications

• Minimum 2 years of purchasing or administrative support experience.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to handle confidential information and work independently.

Responsibilities

• Prepare and process purchase orders; verify accuracy against quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules; manage local and overseas shipments.
• Liaise with warehouse for goods receipt and documentation.
• Match supplier invoices with delivery orders and reports.
• Generate monthly outstanding PO reports for management.
• Perform data entry, filing, and documentation tasks.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communications via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.
• Assist in planning and execution of company events and staff activities.

Skills

Purchasing

Vendor management

MS Office

Communication

Organizational skills

Education

GCE O-Level or equivalent

Diploma preferred

Tools

Microsoft Office

Job description

We are currently seeking a dedicated and detail-oriented individual to join our team as a Procurement Executive to support both purchasing and general administrative functions.

Responsibilities:

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.

• Coordinate procurement activities for materials, suppliers, and equipment.

• Track supplier delivery schedules and manage logistics for both local and overseas shipments.

• Liaise with warehouse team for goods receipt and ensure proper documentation.

• Resolve issues with purchases or services in collaboration with vendors or users.

• Match supplier invoices with delivery orders/service reports.

• Generate monthly outstanding PO reports for management.

• Perform administrative tasks including data entry, filing, and documentation.

• Ensure compliance with purchasing policies and procedures.

• Participate in quarterly stock takes and internal audits.

• Handle vendor communication via calls and high-volume emails.

• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.

• Handle orders for business cards, rubber stamps, and company uniforms.

• Assist in planning and execution of company events and staff activities.

• Provide ad-hoc administrative support across departments as required.

Requirements:

• Minimum GCE 'O' Level or equivalent; diploma preferred.

• At least 2 years of experience in purchasing or administrative support.

• Proficient in Microsoft Office applications.

• Good organizational, communication, and multitasking skills.

• Able to work independently and handle confidential information.