Purchasing cum Admin

GYRE PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

GYRE PTE. LTD. in Singapore is seeking a capable Administrative Assistant with a focus on Purchasing to support daily operations in a dynamic office.

You will source and compare suppliers, issue POs, manage stock, handle invoices, and assist HR/admin tasks. The role requires a Diploma in Business Admin, at least 2 years of relevant experience, strong organisation, good communication, and ability to work independently and in a team.

Qualifications

• Diploma in Business Administration or equivalent is required.
• Minimum 2 years of relevant administrative experience.
• Strong organisational and multitasking skills.
• Good communication and negotiation skills.
• Proficient in Microsoft Office and basic computing.
• Ability to work independently and as part of a team.
• 5 days work week.

Responsibilities

• Source and compare suppliers, products, and prices.
• Request and evaluate quotations.
• Prepare and issue Purchase Orders (PO).
• Monitor stock/inventory levels.
• Follow up on deliveries.
• Liaise with suppliers regarding pricing, quality, and delivery issues.
• Maintain purchasing records and documentation.
• Process invoices and coordinate with finance/accounts.
• Negotiate costs and payment terms where required.
• Handle general office administration and documentation.
• Manage filing systems and data entry.
• Answer phone calls and emails.
• Prepare reports, letters.
• Coordinate office supplies and pantry purchases.
• Support HR/admin tasks such as attendance or leave records.

Skills

Microsoft Office

Negotiation

Communication

Organisational skills

Teamwork

Independent work

Education

Diploma in Business Administration

Job description

Key Responsibilities:

Purchasing / Procurement Duties

• Source and compare suppliers, products, and prices
• Request and evaluate quotations
• Prepare and issue Purchase Orders (PO)
• Monitor stock/inventory levels
• Follow up on deliveries
• Liaise with suppliers regarding pricing, quality, and delivery issues
• Maintain purchasing records and documentation
• Process invoices and coordinate with finance/accounts
• Negotiate costs and payment terms where required

Administrative Duties

• Handle general office administration and documentation
• Manage filing systems and data entry
• Answer phone calls and emails
• Prepare reports, letters
• Coordinate office supplies and pantry purchases
• Support HR/admin tasks such as attendance or leave records

Requirements

• Diploma or equivalent in Business Administration or related field
• Minimum 2 years of relevant administrative experience
• Strong organisational and multitasking skills
• Good communication and negotiation skills
• Proficient in Microsoft Office
• Ability to work independently and as part of a team
• 5 days work week