Purchasing Assistant cum Store

JE GREEN SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is looking for a Purchasing Assistant Cum Store. The role involves managing purchasing and store functions, processing purchase orders, negotiating with suppliers, and maintaining inventory records. Candidates should be bilingual to liaise with China vendors and have at least one year of relevant experience, though fresh graduates may apply. Must possess good interpersonal skills and a positive work attitude, with basic PC knowledge required.

Qualifications

• Bilingual to communicate with vendors from China.
• At least 1 year of relevant experience, fresh graduates welcome.
• Basic knowledge of PC systems.

Responsibilities

• Prepare and issue purchasing orders for materials and services.
• Research and evaluate suppliers based on price and quality.
• Negotiate terms to obtain the best pricing.
• Monitor order status for timely delivery.
• Maintain accurate records of purchasing activities.
• Match supplier invoices with delivery orders.

Skills

Bilingual communication

Interpersonal skills

Multitasking

Team player

Basic PC knowledge

Job description

Overview

A Purchasing Assistant Cum Store's duties include managing both the purchasing and store functions, which involves preparing and processing purchase orders, negotiating with suppliers, managing inventory, and ensuring accurate record-keeping. The role also requires maintaining store organization, coordinating with internal departments, and handling administrative tasks related to procurement and stock.

Purchasing duties

• Process purchase orders: Prepare and issue purchase orders for materials and services.
• Source suppliers: Research and evaluate potential suppliers based on price, quality, and reliability.
• Negotiate terms: Communicate and negotiate with suppliers to secure the best possible terms and pricing.
• Track orders: Monitor the status of orders to ensure timely delivery and resolve any issues with shipments.
• Maintain records: Keep accurate records of all purchasing activities, including purchase orders, invoices, and supplier information.
• Manage invoices: Match supplier invoices with delivery orders and verify correct billing prices.

Store duties

• Manage inventory: Monitor stock levels, forecast inventory requirements, and perform regular inventory audits.
• Receive and record goods: Receive deliveries, verify quantities, and record incoming goods into the inventory system.
• Organize store: Maintain the store area to ensure it is clean, organized, and well-stocked.
• Handle returns: Receive and record goods that are returned by the company.
• Manage assets: Oversee the purchase and maintenance of new assets and track equipment status.

General responsibilities

• Liaise with departments: Coordinate with various internal departments to understand their purchasing needs.
• Ensure compliance: Ensure all procurement activities comply with company policies and procedures.
• Perform administrative tasks: Handle general administrative duties, such as filing and data entry.

Requirements

• Bilingual, need to liaise with China vendors.
• At least 1 year of similar working experience; fresh graduates are welcome to apply.
• Basic PC knowledge required.
• Positive work attitude, team player, good interpersonal skills and ability to multitask.