Purchasing Assistant

PROFESSIONAL TESTING SERVICES PTE LTD; Singapore; On-site; SGD 42,000 - 56,000; Full time

Job summary

PROFESSIONAL TESTING SERVICES PTE LTD is seeking a diligentPurchasing/Store professional in Singapore to handle requisitions, supplier liaison and inventory control. You will manage purchases, supplier evaluations and ensure records in the ERP system are accurate.

Role requires attention to detail, good communication and the ability to coordinate local and overseas shipments. Fresh graduates are welcome to apply; Chinese language skills are required.

Qualifications

• Diploma/Degree in Supply Chain, Business Administration or related field.
• Minimum 2 years of experience in purchasing, inventory or store operations; fresh graduates welcome.
• Proficient in Chinese for liaising with China-based suppliers and sourcing platforms.
• Proficient with ERP systems and Microsoft Office.
• Strong organisational, communication and time-management skills.

Responsibilities

• Process purchase requisitions, create purchase orders and follow up with suppliers on confirmations and delivery schedules.
• Source new suppliers, obtain quotations and evaluate pricing.
• Maintain accurate supplier, pricing, purchasing and inventory records in the ERP system.
• Monitor inventory levels and arrange stock replenishment to prevent shortages.
• Manage daily store activities: receiving, storing and issuing items to internal departments.
• Coordinate with internal departments on purchasing requirements and deliveries.
• Arrange local and overseas shipments and collection of purchased items.
• Follow up on supplier quality issues, returns and replacements as needed.
• Prepare purchasing reports and maintain proper documentation (COA, datasheets).
• Ensure compliance with purchasing procedures and assist audits and housekeeping.

Skills

Purchasing

Inventory management

Attention to detail

Communication

Time management

Chinese liaison

Education

Diploma/Degree in Supply Chain or related

Tools

ERP systems

MS Office

Job description

Job Responsibilities:

• Process purchase requisitions, prepare purchase orders and follow up with suppliers on order confirmations, delivery schedules, shortages and delays.

• Source new suppliers, obtain and compare quotations, and evaluate pricing.

• Maintain accurate supplier, pricing, purchasing and inventory records in the ERP system.

• Monitor inventory levels and arrange for stock replenishment to prevent shortages.

• Manage daily store activities, including receiving, checking, storing and issuing items to internal departments.

• Coordinate with internal departments on purchasing requirements, deliveries and inventory matters.

• Arrange local and overseas shipments, deliveries and collection of purchased items.

• Follow up on supplier quality issues, returns and replacement items when required.

• Prepare purchasing reports and maintain proper documentation, including chemical datasheets and Certificates of Analysis (COA).

• Ensure compliance with company purchasing procedures, support periodic internal audits and maintain proper housekeeping of the purchasing office and store.

• Perform other related duties as assigned.

Job Requirements:

• Diploma/Degree in Supply Chain, Business Administration or a related discipline.

• Minimum 2 years of relevant experience in purchasing, inventory or store operations preferred. Fresh graduates are welcome to apply.

• Fast learner, proactive, responsible and willingness to learn.

• Meticulous and organised, with good attention to detail.

• Good communication, interpersonal skills and time management.

• Proficiency in Chinese is required to liaise with China-based suppliers and navigate Chinese-language sourcing platforms.

• Proficient in Microsoft Office and familiar with ERP systems.

• Comfortable performing hands‑on store and inventory management duties.