Purchasing Administrator

RICH CONSTRUCTION COMPANY; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

RICH CONSTRUCTION COMPANY is seeking a purchasing/ accounts administration professional to manage payment documentation, data entry, and coordination with the Finance Department. You will ensure timely submission, accuracy of invoices, and proper record-keeping across multiple sites.

The role requires 3–5 years of related experience, proficiency in Excel, and familiarity with ERP or treasury systems. Applications involve collaboration with Purchasers and site QS teams.

Qualifications

• 3-5 years of relevant experience in purchasing administration, procurement support, or accounts/purchasing clerical work.
• Basic understanding of purchasing, invoicing, and payment documentation processes.
• Detail-oriented and able to handle high volumes of documents accurately.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Prepare payment documents and submit to Finance Department within timelines.
• Match payment documents and forward for verification/amendment.
• Data entry and organization of payment documents for record-keeping.
• Prepare accurate summaries of all payment documents.
• Enter invoice details into Treasury Integrated System promptly.

Skills

Purchasing administration

Procurement support

Accounts/purchasing clerical work

Tools

Excel

ERP systems

Treasury systems

Job description

Responsibilities:

• Ensure all payment documents are prepared and submitted to the Finance Department within stipulated timelines.
• Perform matching of payment documents and forward them to the respective Purchaser for verification and/or amendment.
• Data Entry, organise, file, and maintain payment documents on a daily basis to ensure proper record-keeping.
• Prepare accurate and complete summaries of all payment documents.
• Enter invoice details into the Treasury Integrated System in a timely and accurate manner.
• Submit payment document summaries together with supporting documents to the Purchaser for verification.
• Follow up with the Purchaser and site QS on document submissions and any required corrections or amendments.
• Carry out any other ad hoc duties as assigned by Management.

Requirements:

• 3-5 years of relevant experience in purchasing administration, procurement support, or accounts/purchasing clerical work.
• Basic understanding of purchasing, invoicing, and payment documentation processes.
• Familiarity with accounting systems, ERP, or treasury systems is an advantage.
• Detail-oriented, organised, and able to handle high volumes of documents accurately.
• Good coordination and follow-up skills with internal stakeholders.
• Proficient in Microsoft Office applications, especially Excel.