Purchasing Administrator

RICH CONSTRUCTION COMPANY PTE. LTD.; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

RICH CONSTRUCTION COMPANY PTE. LTD. in Singapore seeks a Purchasing Administrator to support procurement, data entry, and payment documentation, coordinating with Purchaser and site QS for verifications and record-keeping.

The role requires 3–5 years in purchasing administration or related clerical work, strong attention to detail, and Excel proficiency. Experience with ERP/treasury systems is a plus; good organisational and follow-up skills are essential.

Qualifications

• 3-5 years of relevant experience in purchasing administration, procurement support, or accounts/purchasing clerical work.
• Basic understanding of purchasing, invoicing, and payment documentation processes.
• Familiarity with accounting systems, ERP, or treasury systems is an advantage.
• Detail-oriented, organised, and able to handle high volumes of documents accurately.
• Good coordination and follow-up skills with internal stakeholders.
• Proficient in Microsoft Office applications, especially Excel.

Responsibilities

• Prepare and submit payment documents to Finance within timelines.
• Match payment documents and forward to Purchaser for verification/amendment.
• Data entry, organise, file, and maintain payment documents daily.
• Prepare accurate summaries of all payment documents.
• Enter invoice details into Treasury Integrated System timely and accurately.
• Submit payment document summaries with supporting docs to Purchaser.
• Follow up with Purchaser and site QS on submissions and corrections.
• Carry out other ad hoc duties as assigned by Management.

Skills

Data entry

Detail-oriented

Organised

Coordination with stakeholders

Excel

Tools

ERP systems

Treasury systems

Microsoft Office (Excel)

Job description

Responsibilities:

• Ensure all payment documents are prepared and submitted to the Finance Department within stipulated timelines.
• Perform matching of payment documents and forward them to the respective Purchaser for verification and/or amendment.
• Data Entry, organise, file, and maintain payment documents on a daily basis to ensure proper record-keeping.
• Prepare accurate and complete summaries of all payment documents.
• Enter invoice details into the Treasury Integrated System in a timely and accurate manner.
• Submit payment document summaries together with supporting documents to the Purchaser for verification.
• Follow up with the Purchaser and site QS on document submissions and any required corrections or amendments.
• Carry out any other ad hoc duties as assigned by Management.

Requirements:

• 3-5 years of relevant experience in purchasing administration, procurement support, or accounts/purchasing clerical work.
• Basic understanding of purchasing, invoicing, and payment documentation processes.
• Familiarity with accounting systems, ERP, or treasury systems is an advantage.
• Detail-oriented, organised, and able to handle high volumes of documents accurately.
• Good coordination and follow-up skills with internal stakeholders.
• Proficient in Microsoft Office applications, especially Excel.