Purchasing Admin Executive

IPS Securex Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

IPS Securex Pte Ltd is seeking a Senior Purchasing Admin Executive to support purchasing and general admin functions. You will process POs, coordinate procurement, track deliveries, and liaise with the warehouse for goods receipt and documentation.

The role requires at least 2 years of purchasing or admin experience, a minimum GCE O Level or equivalent (diploma preferred), and proficiency in Microsoft Office.

Qualifications

• Minimum GCE O Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient with Microsoft Office applications.

Responsibilities

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers and equipment.
• Track supplier delivery schedules and manage logistics for local and overseas shipments.
• Liaise with warehouse team for goods receipt and documentation.
• Resolve issues with purchases or services with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform data entry, filing and other administrative tasks.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communications via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.
• Manage inventory and replenishment of office supplies and pantry items.
• Handle orders for business cards, stamps and company uniforms.
• Assist in planning and execution of company events and staff activities.

Skills

Organization skills

Communication skills

Multitasking

Confidential information handling

Education

GCE O Level or equivalent

Diploma preferred

Tools

Microsoft Office

Job description

We are currently seeking a dedicated and detail-oriented individual to join our team as a Senior Purchasing Admin Executive to support both purchasing and general administrative functions.

Responsibilities:

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.

• Coordinate procurement activities for materials, suppliers, and equipment.

• Track supplier delivery schedules and manage logistics for both local and overseas shipments.

• Liaise with warehouse team for goods receipt and ensure proper documentation.

• Resolve issues with purchases or services in collaboration with vendors or users.

• Match supplier invoices with delivery orders/service reports.

• Generate monthly outstanding PO reports for management.

• Perform administrative tasks including data entry, filing, and documentation.

• Ensure compliance with purchasing policies and procedures.

• Participate in quarterly stock takes and internal audits.

• Handle vendor communication via calls and high-volume emails.

• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.

• Handle orders for business cards, rubber stamps, and company uniforms.

• Assist in planning and execution of company events and staff activities.

• Provide ad-hoc administrative support across departments as required.

Requirements:

• Minimum GCE 'O' Level or equivalent; diploma preferred.

• At least 2 years of experience in purchasing or administrative support.

• Proficient in Microsoft Office applications.

• Good organizational, communication, and multitasking skills.

• Able to work independently and handle confidential information.