Procurement Office Assistant

MOSSAD SERVICES PTE. LTD.; Singapore; On-site; SGD 33,480 - 60,264; Full time

Job summary

MOSSAD SERVICES PTE. LTD. is seeking a detail-oriented Procurement Office Assistant in Singapore to support daily purchasing, vendor management, and office administration.

You will assist with order processing, record-keeping, and basic inventory tracking to help maintain smooth procurement workflows. Ideal candidates have 1–2 years of relevant experience, strong Excel/Word or Google Workspace skills, and familiarity with ERP systems such as SAP or Oracle.

Qualifications

• Candidate should have good data entry accuracy and strong attention to detail.
• Excellent written and verbal communication skills are required.
• Able to multitask and work well in a team environment.

Responsibilities

• Support procurement processes by creating, processing, and tracking purchase orders and invoices.
• Communicate with vendors to obtain quotes, confirm details, and track delivery dates.
• Verify received goods against orders and maintain accurate procurement records.

Skills

Attention to detail

Communication skills

Multitasking

Education

Higher NITEC or related coursework

Tools

Microsoft Office (Excel, Word)

SAP

Oracle ERP

Job description

We are looking for a reliable and detail-oriented Procurement Office Assistant to support our daily procurement, vendor management, and administrative operations. In this role, you will assist the procurement team with order processing, vendor communication, record-keeping, and basic inventory tracking to ensure smooth and efficient purchasing workflows as well as office administrative work matters.

Key Responsibilities

• Purchasing Support: Create, process, and track purchase orders and invoices
• Vendor Communication: Contact suppliers to get price quotes, check product details, and confirm delivery dates.
• Order Verification: Inspect received goods to verify quality, quantities, and order specifications.
• Record Keeping: Maintain accurate logs of purchases, prices, stock levels, and vendor databases.
• Administrative Duties: Handle filing, data entry, report preparation, and team liaison & coordination.

Key Qualifications

• Education: Minimum Higher NITEC graduates in related fields or coursework are welcome to apply
• Experience: 1–2 years of experience in office administration, purchasing, or procurement support
• Technical Skills:
  • Proficient in Microsoft Office (Excel, Word) or Google Workspace.
  • Experience with ERP/procurement tools (e.g., SAP, Oracle) or ticketing systems is an advantage.
• Key Attributes:
  • Strong attention to detail and accuracy in data entry.
  • Good written and verbal communication skills.
  • Able to multitask, manage time effectively, and work collaboratively in a team environment.