Property Admin Executive

ASIA PROPERTIES & ASSETS CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 27,900 - 39,060; Full time

Job summary

ASIA PROPERTIES & ASSETS CONSULTANCY PTE. LTD. is seeking a front desk staff member in Singapore. The role involves managing residents' inquiries, coordinating estate facility bookings, and maintaining proper documentation and accounts.

Applicants should have a minimum of GCE 'N' / 'O' Level or relevant ITE certificate and preferably 1 year of experience in a similar environment. Proficiency in MS Office and good communication skills are essential.

Qualifications

• Minimum 1 year of experience in MCST environment/frontdesk/customer service preferred.
• Willing to work 5.5 days a week, including alternate Saturdays.
• Ability to start immediately.

Responsibilities

• Manage phone calls and assist walk-in residents.
• Maintain records of enquiries and complaints.
• Manage facility bookings according to policies.
• Coordinate maintenance of office facilities.
• Establish proper filing systems for documentation.
• Update notice board content regularly.
• Handle maintenance fee billing and notices.
• Assist with MCST accounts management.
• Help coordinate council meetings and AGM.

Skills

Good telephone etiquette

Communication skills

Proficient in MS Office

Education

GCE 'N' / 'O' Level or relevant ITE certificate

Job description

Job Description

• Manage phone calls and attend to walk in residents
• Maintaining proper records of enquiries or complaints received from residents/tenants.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
• Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Handle maintenance fee billing to residents, issue maintenance notice / reminder.
• Assist with MCST accounts for account receivable, account payable, and petty cash management.
• Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirement

• Applicants must be willing to work 5.5 days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• 1 yr experience working in MCST environment/frontdesk/customer service will be an advantage.
• Proficient in MS Office
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill