Project Sales Coordinator

Tat Lee Engineering Pte. Ltd.; Singapore; On-site; SGD 45,000 - 70,000; Full time

Job summary

Tat Lee Engineering Pte Ltd in Singapore seeks a Project Sales Coordinator to support the Business Unit Manager from inquiry to order, coordinating the supply chain and project activities. You will process sales orders, manage project documentation, and ensure on-time delivery while maintaining accurate records.

Qualifications include a Diploma or GCE O-Level and proficiency in Microsoft Office. SAP Business One experience is preferred to streamline order processing and coordination across

Qualifications

• Proficient in Microsoft Office (Word/Excel/PowerPoint) to prepare and manage project documents.
• Strong written and verbal communication to liaise with stakeholders.
• Able to work efficiently in a fast-paced environment to meet deadlines.
• Minimum GCE 'O' Level or Diploma in Business Admin, Sales & Marketing, or related field.
• Knowledge of SAP Business One to support sales order processing and project coordination.
• Service-oriented mindset to support internal and external customers.

Responsibilities

• Prepare accurate quotations, sales orders, and project documentation to support sales and project teams.
• Coordinate communication with customers, suppliers, and internal departments to ensure smooth project progress.
• Monitor project schedules and follow up on deliverables to meet deadlines.
• Organize project schedules, meetings, and progress updates for stakeholders.
• Manage site documentation, permits, and project correspondence to maintain compliance and records.
• Collaborate with operations to align manufacturing and delivery with project timelines.
• Maintain and update comprehensive project records and reports for tracking.
• Oversee document control processes including registration, revision control, filing, and distribution.
• Ensure timely submission of drawings and technical documents to meet project requirements.
• Maintain electronic and hard-copy filing systems for easy retrieval and audit readiness.
• Provide administrative support to outdoor sales and project teams on inquiries.
• Ad-hoc tasks as assigned by the Head of Department.

Skills

MS Office

Strong communication

Fast-paced environment

Service-oriented mindset

Education

GCE O Level or Diploma in Business Administration, Sales & Marketing

Tools

SAP Business One

Job description

About the role

The purpose of the Project Sales Coordinator is to report directly to the Business Unit Manager in handling from inquiry to order stage related activities and co-ordinate the supply chain within the Company. Support the sales and project teams by coordination project activities, processing sales orders, managing project documentation. Ensure projects are completed on schedule, and all documents are accurately controlled and maintained.

Key responsibilities

• Prepare accurate quotations, sales orders, and project documentation to support sales and project teams
• Coordinate communication and activities with customers, suppliers, and internal departments to ensure smooth project progress
• Monitor project schedules and proactively follow up on deliverables to meet deadlines
• Organize project schedules, meetings, and progress updates to keep stakeholders informed
• Manage site documentation, permits, and project correspondence as required to maintain compliance and record accuracy
• Collaborate with in-house operations team to align manufacturing and delivery schedules with project timelines
• Maintain and update comprehensive project records and reports for tracking and reporting purposes
• Oversee document control processes including registration, revision control, filing, and distribution to ensure document integrity
• Ensure timely submission of drawings, technical documents, and project deliverables to meet project requirements
• Maintain both electronic and hard-copy filing systems for easy retrieval and audit readiness
• Provide administrative support to the outdoor sales and project teams on project enquiries
• Ad-hoc tasks pertaining to job role and business needs will be reviewed and may be assigned by the HOD

About you

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) to prepare and manage project documents and reports
• Strong communication and business writing skills to effectively liaise with stakeholders and document project information
• Ability to work efficiently in a fast-paced environment to meet project deadlines and support team needs
• Minimum GCE 'O' Level or Diploma in Business Administration, Sales & Marketing, or related field
• Knowledge of SAP Business One (SAP B1) to support sales order processing and project coordination
• Service-oriented mindset to support internal and external customers effectively

About us

Tat Lee Engineering Pte Ltd, established in 1973, is a trusted provider of gasket and sealing solutions to refineries and petrochemical plants in Singapore and the region. We deliver fast, reliable, and cost-effective service with a focus on long-term partnerships and technical excellence.