Project Management Executive

ROYAL INSIGNIA; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ROYAL INSIGNIA is seeking a driven Project Management Executive to own end-to-end delivery of bespoke client orders from kickoff through shipping and handover. You are highly organized, proactive, and thrives in a fast-paced manufacturing environment.

You will manage full project lifecycles with Gantt charts, coordinate suppliers and freight, ensure customs compliance, and maintain proactive client updates to meet specifications and deadlines.

Qualifications

• 3–4 years of project management in manufacturing.
• Proficient with Gantt charts and project trackers.
• Experience managing suppliers and vendors.
• Hands‑on with international shipping and customs.
• Resilient, proactive, and detail‑oriented.
• Strong written and verbal communication skills.

Responsibilities

• Manage the full project lifecycle for all assigned orders using Gantt charts and project trackers to monitor milestones, deadlines, and dependencies.
• Liaise with suppliers and subcontractors — issue purchase orders, track deliverables, negotiate timelines, and resolve performance issues promptly.
• Coordinate all shipping and logistics for outbound orders, including documentation, customs compliance, and end-to-end shipment tracking.
• Act as the key operational point of contact for clients during production, providing proactive updates and managing expectations throughout.
• Work closely with the design, production, and sales teams to ensure client specifications are accurately translated into production and delivered without compromise.
• Conduct quality checks on all products prior to dispatch and document any non-conformances with corrective actions.
• Continuously improve project workflows, templates, and tracking systems to increase efficiency and reduce risk.

Skills

Project management

Gantt charts

Supplier management

Shipping logistics

Quality checks

Documentation

Communication

Job description

We are seeking a driven and detail-oriented Project Management Executive to own the end-to-end delivery of bespoke client orders — from production kickoff through to shipping and final handover. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced environment.

Key Responsibilities

• Manage the full project lifecycle for all assigned orders using Gantt charts and project trackers to monitor milestones, deadlines, and dependencies.
• Liaise with suppliers and subcontractors — issue purchase orders, track deliverables, negotiate timelines, and resolve performance issues promptly.
• Coordinate all shipping and logistics for outbound orders, including documentation, customs compliance, and end-to-end shipment tracking.
• Act as the key operational point of contact for clients during production, providing proactive updates and managing expectations throughout.
• Work closely with the design, production, and sales teams to ensure client specifications are accurately translated into production and delivered without compromise.
• Conduct quality checks on all products prior to dispatch and document any non-conformances with corrective actions.
• Continuously improve project workflows, templates, and tracking systems to increase efficiency and reduce risk.

Requirements

• 3 – 4 years of experience in project management, operations, or a related coordination role in a manufacturing or production environment.
• Proficient in building and managing Gantt charts and project plans; strong milestone and deadline management.
• Proven experience managing suppliers and vendors, with the tenacity to follow through and hold parties accountable.
• Hands‑on experience with international shipping, freight documentation, and customs processes.
• Resilient and solutions-focused — able to stay calm and decisive when projects hit unexpected obstacles.
• Highly organised with exceptional attention to detail and strong written and verbal communication skills.

Preferred

• Background in bespoke manufacturing, luxury goods, or decorative product categories.
• Experience handling shipments to government, institutional, or international clients with complex documentation requirements.