Project Coordinator

PURETECH ENGINEERING PTE LTD; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

PURETECH ENGINEERING PTE LTD in Singapore is seeking a diligent Document Controller / Project Administrator to support PQP compliance and project documentation.

You will set up folder structures, monitor adherence to PQP, liaise with PMs, engineers, and suppliers, and prepare reports and progress claims. The role emphasizes organised documentation and proactive coordination across project teams.

Qualifications

• Diploma/Degree in Electrical Engineering or related studies.
• Min 2 years of working experiences in related field.
• Possess effective organizational and follow-up skills, meticulous.
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.
• Good communication skills.
• Able to interact with diverse personnel /nationality / background.
• Experience in Document control / Project Admin is preferred.
• Proficient in MS Office (Excel, Word, Power point).
• Knowledge in Primavera P6 / MS Projects is advantageous.

Responsibilities

• Set up Project folder structure template as per PQP for all projects.
• Monitor / Audit all projects for PQP compliance.
• Develop & maintain document control system for efficient document management.
• Liaise with PMs / Engineers / Drafters for timely submission of documents.
• Coordinate with suppliers & customers on documentation matters as needed.
• Submit drawings / documents to customer as per agreed format & schedule.
• Report out weekly / monthly document status for all projects.
• Liaise with stakeholders for PRs & follow up with Procurement for PO.
• Liaise with site team for confirming material receipt at sites.
• Track PRs for timely PO & track all delivery from suppliers.
• Assist / Prepare RFQ to suppliers and evaluate suppliers for scope, cost, delivery etc.
• Assist / prepare LOA to Suppliers / Sub-contractors.
• Submit documents to main contractor/customer to obtain BCA approval.
• Assist in preparing & submission of monthly progress claims for all projects.
• Monitor Sub contractor monthly progress claim; publish status.
• Follow with customers for Progress Claim certification.
• Assist PM in preparing Variation Orders.
• Create & update manpower forecast vs deployed for Projects.
• Organise monthly project review meeting; take minutes & track actions.
• Assist in preparing letters to customers as needed.
• Create & maintain Material Catalogue library in server for material submission usage.
• Create, file and maintain all documents / correspondence - softcopy and hard copy as needed.
• Adhoc support as needed by the management.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Education

Diploma/ Degree in Electrical Engineering or related studies

Tools

MS Office

Primavera P6

MS Projects

Job description

Responsibilities

• Set up Project folder structure template as per Project Quality Plan(PQP) for all projects
• Monitor / Audit all projects for compliance with PQP
• Develop & maintain document control system for efficient document management
• Liaise with internal stakeholders such as PMs / Engineers / Drafters for timely submission of documents
• Coordinate with suppliers & customers on documentation matters (as needed)
• Submit drawings / documents to customer as per agreed format & schedule
• Report out weekly / monthly document status for all projects
• Liaise with necessary stakeholders for Purchase Requisitions (PRs)& follow up with Procurement for Purchase Order (PO)
• Liaise with site team for confirming material receipt at sites
• Track all the PRs for timely PO & track all delivery from suppliers
• Assist / Prepare Request for Quote (RFQ) to suppliers and evaluate the suppliers for scope, cost, delivery etc.
• Assist / prepare Letter of Award (LOA) to Suppliers / Sub-contractors
• Submit necessary documents such as workers list etc. to main contractor/ customer to obtain BCA approval
• Assist in preparing & submission of monthly progress claims for all projects on-time in consultation with PMs, CMs & Finance
• Monitor Sub contractor monthly progress claim
• Publish monthly progress claim status for all projects
• Follow with customers for Progress Claim certification
• Assist PM in preparing Variation Orders
• Create & update daily / weekly / monthly manpower forecast vs manpower deployed for Projects
• Organise monthly project review meeting, take meeting minutes & follow up the action tracker
• Assist in preparing letters to the customers as needed
• Create & maintain Material Catalogue library in the server for material submission usage
• Create, File and Maintain all the documents / correspondence - softcopy in server & hard copy as needed
• Adhoc support as needed by the management

Requirement

• Diploma/Degree in Electrical Engineering or related studies
• Min 2 years of working experiences in related field
• Possess effective organizational and follow-upskills, meticulous
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner
• Good communication skills
• Able to interact with diverse personnel /nationality / background
• Experience in Document control / Project Admin is preferred
• Proficient in MS Office (Excel, Word, Power point)
• Knowledge in Primavera P6 / MS Projects is advantageous