Senior Project Coordinator

Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Marina Bay Sands Pte Ltd is seeking a Project Manager to oversee document control and coordination for major fit-out projects within the hospitality environment. You will manage DMS systems, ensure comprehensive documentation, and support the PM team with reporting and governance.

Responsibilities include coordinating logistics, maintaining the Project Execution Plan, and supervising contractor teams to meet high visual and quality standards.

Qualifications

• Tertiary degree in Construction/Building/Project Management/Engineering-related field.
• 3–5 years of project management experience on major fit-out/building projects.
• Experience in hospitality or live environments preferred.

Responsibilities

• Manage the Document Management System (e.g., Aconex, SharePoint) to ensure drawings, specifications, reports, and correspondence are logged, tracked, distributed, and archived.
• Maintain up-to-date project documentation, including registers for submissions, RFIs, shop drawings, material samples, RINs, and approvals.
• Compile and format project reports, presentations, and tender documentation for the PM team.
• Monitor and track progress and development of all related project deliverables through stages.
• Plan and coordinate contractor logistics, including booking loading bays, cargo lifts, and delivery routes; ensure off-peak night-hour windows to minimize impact.
• Assist in preparing, implementing, and maintaining the Project Execution Plan (PEP) in line with policies and processes.
• Supervise contractor teams; provide guidance, support, and motivation.
• Assist in reporting progress to senior management via meetings or written reports.

Skills

Communication

Leadership

Organization

Education

Tertiary degree in Construction/Building/PM/Engineering

Job description

Job Responsibilities

• Manage the Document Management System (e.g.,Aconex, SharePoint) to ensure all drawings, specifications, reports, andcorrespondence are accurately logged, tracked, distributed, and archived.
• Maintain up‑to‑date project documentation,including registers for submissions, RFIs, shop drawings, material samples,RINs, and approvals.
• Compiling and formatting project reports,presentations, and tender documentation required by PM team
• Monitor and track the progress and development of all related projectdeliverables through the various stages of the project
• Plan and coordinate all contractor logistics, including the booking ofloading bays, cargo lifts, and delivery routes. ensure strict adherence todesignated delivery windows (often during off-peak/night hours) to minimizeoperational impact.
• Assist in the preparation, implementation, and maintenance of the ProjectExecution Plan (PEP), aligning with MBS policies, standards, and processes.
• Supervising the contractor teams. Provide expertise, guidance, advice,support and motivate contractor teams.
• Assist in the reporting to senior management via meetings or by regularwritten reports the progress of project related matters together with thestatus of related issues.
• Manage limited site storage space efficiently and oversee the dailyremoval of construction debris/waste from the property to designated holdingareas.
• Coordinate 2‑week look‑ahead schedules with contractors; monitor physicalprogress vs. plan, highlight variances, and recommend recovery actions.
• Inspect site daily to ensure contractors meet the property's high visualstandards (clean and properly lit). Enforce strict site housekeeping to preventdust or debris migration into public or operational areas.
• Verify and facilitate MBS work permits (PTW, Hot Work, Height Work) andmanage the daily sign-in/sign-out process for large volumes of contractorworkers.
• Coordinate the RFI (Request for Information) and Shop Drawing submission process,tracking submissions against the Project Tracker.
• Monitor contractor procurement schedule and alert the project team of anypotential delays in long-lead times (eg., stones, ironmongery, joinery, lightfittings)
• Coordinate day‑to‑day construction activities with contractor on‑site toensure works are sequenced according to the Construction programme.
• Coordinate multidisciplinary interfaces (Arch/Str/M&E) on‑site; reviewdrawings for clashes/omissions, consolidate comments
• Track daily and weekly progress of construction activities against theprogramme, identifying delays, incomplete works, or deviations
• Support quality control by identifying defects, notifying contractors,coordinating rectifications, and tracking closure.
• Coordinate collection and verification of as‑built drawings, O&Mmanuals, asset tags, training records, and warranty schedules.
• Assist the PM team with ad hoc tasks andproject‑related administrative duties as assigned.

Job Requirements

Education & Certification

• Tertiary Degree in a Construction/Building/Project Management/Engineeringrelated field.

Experience

• Minimum 3 to 5 years working experience in the field of Project Managementwith experience working on major fit-out, A & A building projects.

Other Prerequisites

• Experience in the Hospitality field and/or live working environment ispreferred.
• Sound knowledge of Project Management procedures.
• Strong communication skills, as well as the ability to visualize issuesand communicate them to others.
• Outstanding organization, coordination and leadership skills – ability tocoordinate groups of Consultants/ Contractors.
• Ability to work in a team environment.