Project Document Controller

Surbana Jurong Group; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Surbana Jurong is seeking a Project Document Controller to coordinate and manage project document flows, setup file management systems, and ensure secure, compliant records management across large projects.

The role requires a Diploma in Engineering or related tech field, at least 3 years’ document control experience, and proficiency in Excel, Word, SharePoint and PowerPoint. Experience with Aconex/ProjectWise is a plus.

Qualifications

• Diploma in Engineering or Technology-related curriculum.
• Minimum 3 years document control experience.
• Experience in large, complex projects is beneficial.
• Proficiency with Excel, Word, SharePoint and PowerPoint.

Responsibilities

• Managing project document flows between client and users in strict accordance with security requirements.
• Coordinating the setup of file management/archival system in line with information management best practice.
• Supporting system users to ensure understanding of system and process requirements.
• Maintaining document archives – electronic & hard copy with records-management compliance.
• Fulfilling document retrieval requests.
• Conducting periodic audits to ensure adherence to processes.
• Liaising with Management team.
• Providing monthly document analytics reports using KPI’s for performance and quality.
• Demonstrating strong communication and coordination skills.
• Supporting preparation of monthly project reports.
• Providing technical admin support for project team

Skills

Excel

Word

SharePoint

PowerPoint

Communication

Organised

Education

Diploma in Engineering

Tools

Aconex

Fulcrum

ProjectWise

Job description

Create futures worth inheriting with SJ

At SJ, we’re building identity into infrastructure, character into skylines and peace of mind into everyday life.

A global urban and infrastructure consultancy firm with over 75 years of project delivery success, SJ and its member companies continue a collective legacy that delivers global expertise with local precision.

Become part of our 16,000 client-centric specialists in more than 120 offices in over 40 countries who shape spaces across the world to meet the needs of today and the aspirations of generations to come.

Project Document Controller

Reporting to Project Lead, the candidate will coordinate the setup, administration and maintenance of a project document management system. The successful candidate will work with SJ staff and management to ensure the efficient flow, management, archiving and retrieval of all project related documents. Successful candidate will be working in a secure environment where confidentiality is a key priority.

Key Responsibilities include:

• Managing project document flows between client and users in strict accordance with security requirements
• Coordinating the setup of file management/archival system in line with industry information management best practice
• Supporting system users to ensure understanding of system and process requirements
• Maintaining document archives – Both electronic & Hard Copy while ensuring all records-management activities adhere to good practices, policies and legal requirements
• Fulfilling document retrieval requests
• Conducting periodic audits to ensure adherence to document control process and procedure
• Liaising / coordinating with Management team
• Providing monthly document analytics report using agreed KPI’s that focus on performance and quality
• Proficiency in communication and coordination skills
• Supporting the preparation of Monthly Project reports
• Performing technical admin support for project team

The Candidate should meet the following requirements:

• Possess Diploma in Engineering or Technology related curriculum
• Minimum 3 years document control experience
• Experience in large, complex projects is beneficial
• Be Proficient with Excel, Word, SharePoint and PowerPoint
• Be well organised and systematic
• Possess good communication skills
• Experience with Aconex, Fulcrum, ProjectWise, etc., is an advantage.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!