Assistant Document Controller

CES_SDC PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

CES_SDC PTE. LTD.

in Singapore is seeking a diligent Document Control professional to manage and coordinate project documentation across Prolog, ProjectWise, and internal servers, ensuring accuracy and up-to-date revisions. You will maintain drawing and revision control, prepare submissions, support QA/QC records, and generate reports to monitor workflow and deadlines, enabling smooth construction execution.

Qualifications

• Diploma or degree in Engineering or Business Administration or equivalent.
• Minimum 2–3 years in document control for construction/infrastructure projects.
• Hands-on experience with Prolog and ProjectWise.
• Familiarity with ISO 9001 documentation standards.
• Excellent attention to detail and communication skills.

Responsibilities

• Document control across Prolog, ProjectWise, and internal servers.
• Prepare submissions: shop drawings, method statements, RFIs, material approvals.
• Coordinate document flow between subcontractors and main contractor.
• Maintain revision control and issue latest drawings for construction.
• Archive and handover QA/QC docs, O&M manuals, and audit-ready records.
• Generate weekly/monthly reports on submission status, overdue items, and delays.

Skills

Attention to detail

Coordination & communication

ISO 9001 familiarity

QA/QC documentation

Prolog experience

ProjectWise experience

MS Excel

Engineering drawings knowledge

High-volume document management

Accountability & ownership

Education

Diploma / Degree in Engineering or Business Administration

Tools

Prolog

ProjectWise

Microsoft Excel

Job description

Job Scopes (Key Responsibilities)

1. Document Control (Multi-System Environment)

Manage and control documents across:

• Prolog (Client/Consultant submissions)
• ProjectWise (Main contractor to Subcontractor coordination)
• Internal Project Server (official records & site access)

Ensure consistency of document revisions across all platforms

2. Submission Management (Prolog)

Prepare, upload, and track submissions including:

• Shop drawings
• Method statements
• RFIs
• Material approvals

Monitor submission status and ensure timely responses from consultants

Maintain accurate submission registers and logs

3. Subcontractor Coordination (ProjectWise)

Control document flow between subcontractors and main contractor

Ensure compliance with:

• Naming conventions
• Document formats
• Workflow procedures

Perform checks before submission to client via Prolog

4. Drawing & Revision Control

Maintain control of:

• IFC drawings
• Shop drawings
• As-built drawings

Ensure only latest approved drawings are issued for construction

Prevent use of outdated or superseded documents on site

5. Filing, Archiving & Handover

Maintain structured filing system

Support compilation of:

• QA/QC documents
• O&M manuals
• Final handover documentation

Ensure documents are audit-ready at all times

6. Reporting & Monitoring

Generate weekly/monthly reports:

• Submission status
• Overdue items
• Approval timelines
• Highlight delays and coordinate follow-ups with relevant teams

Requirements: Qualification & Experience

• Only Singaporeans
• Diploma / Degree in Engineering, Business Administration, or equivalent
• Minimum 2-3 years in document control for construction/infrastructure projects
• Experience in PUB / LTA / large-scale ECP (Engineering, Procurement and Construction), water treatment / plant projects preferred
• Hands-on experience with Prolog
• Hands-on experience with ProjectWise
• Proficient in Microsoft Excel (trackers list)
• Familiar with engineering drawings and document workflows
• Strong attention to detail
• Ability to manage high-volume documents under tight deadlines
• Good coordination and communication skills
• Strong sense of accountability and ownership
• Familiarity with ISO 9001 documentation standards
• Experience in QA/QC documentation and audits