Assistant Document Controller

CES_SDC Pte Ltd; Singapore; On-site; SGD 4,000 - 7,000; Full time

Job summary

PVH in Singapore is seeking a Diploma/degree-qualified Document Controller to manage project documentation across Prolog, ProjectWise and internal servers. You will ensure revision consistency, control submissions such as shop drawings, method statements, RFIs and material approvals, and maintain audit-ready records for QA/QC and handover.

Responsibilities include filing, archiving, drawing control (IFC/shop/as-built), and reporting submission status, overdue items, and timelines to site teams

Qualifications

• Diploma or degree in engineering, business administration, or equivalent.
• Singaporeans only.
• Minimum 2–3 years in document control for construction/infrastructure projects.
• Hands-on experience with Prolog, ProjectWise and Excel trackers.

Responsibilities

• Document Control across Prolog, ProjectWise, and Internal Project Server; manage and control documents across systems.
• Ensure consistency of document revisions across all platforms.

Skills

Attention to detail

Coordination

Communication

Education

Diploma / Degree in Engineering, Business Administration, or equivalent

Tools

Prolog

ProjectWise

Microsoft Excel

Job description

Job Scopes (Key Responsibilities):

1. Document Control (Multi-System Environment)
   • Manage and control documents across:
     • Prolog (Client / Consultant submissions)
     • ProjectWise (Main contractor Subcontractor coordination)
     • Internal Project Server (official records & site access)
   • Ensure consistency of document revisions across all platforms
2. Submission Management (Prolog)
   • Prepare, upload, and track submissions including:
     • Shop drawings
     • Method statements
     • RFIs
     • Material approvals
   • Monitor submission status and ensure timely responses from consultants
   • Maintain accurate submission registers and logs
3. Subcontractor Coordination (ProjectWise)
   • Control document flow between subcontractors and main contractor
   • Ensure compliance with:
     • Naming conventions
     • Document formats
     • Workflow procedures
   • Perform checks before submission to client via Prolog
4. Drawing & Revision Control
   • Maintain control of:
     • IFC drawings
     • Shop drawings
     • As-built drawings
   • Ensure only latest approved drawings are issued for construction
   • Prevent use of outdated or superseded documents on site
5. Filing, Archiving & Handover
   • Maintain structured filing system
   • Support compilation of:
     • QA/QC documents
     • O&M manuals
     • Final handover documentation
   • Ensure documents are audit-ready at all times
6. Reporting & Monitoring
   • Generate weekly/monthly reports:
     • Submission status
     • Overdue items
     • Approval timelines
   • Highlight delays and coordinate follow-ups with relevant teams

Requirements: (Qualification & Experience):

• Only Singaporeans
• Diploma / Degree in Engineering, Business Administration, or equivalent
• Minimum 2-3 years in document control for construction/infrastructure projects
• Experience in PUB / LTA / large-scale ECP (Engineering, Procurement and Construction), water treatment / plant projects preferred
• Hands-on experience with:
  • Prolog
  • ProjectWise
  • Proficient in Microsoft Excel (trackers list)
• Familiar with engineering drawings and document workflows
• Strong attention to detail
• Ability to manage high-volume documents under tight deadlines
• Good coordination and communication skills
• Strong sense of accountability and ownership
• Familiarity with ISO 9001 documentation standards
• Experience in QA/QC documentation and audits