Project Costing Admin Assistant (Entry-Level)

Boilermaster Pte Ltd; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Boilermaster Pte Ltd in Singapore is hiring a Project Costing Admin Assistant. This entry-level role supports project cost control by entering and verifying cost data and assisting with cost tracking and documentation.

You will work with Project Managers and Finance to ensure data integrity, learn cost management, and gain exposure to audits and progress claims in a fast-paced industrial setting.

Qualifications

• Diploma or Higher NITEC in Accountancy, Business Administration, or an Engineering-related field.
• Proficiency in Microsoft Excel; experience with VLOOKUP or Pivot Tables is a plus.
• Detail-oriented with a commitment to zero-error data entry.
• Good command of written and spoken English.
• Proactive attitude; able to learn quickly in a fast-paced industrial environment.
• No prior experience required; comprehensive on-the-job training will be provided.

Responsibilities

• Data accuracy: Input and maintain project-related costs, including labour hours, equipment rentals, and material purchases.
• Document Management: Organise and file project contracts, POs, and DOs to ensure audit readiness.
• Variance Tracking: Assist in preparing cost-tracking reports to compare actual site spending against budgets.
• Support Operations: Assist project teams in preparing progress claim attachments and verifying supplier invoices against work done.
• Coordination: Liaise with site supervisors and workshop team to reconcile material usage reports.

Skills

Data accuracy

Microsoft Excel

Attention to detail

Communication

English proficiency

Education

Diploma or Higher NITEC in Accountancy, Business Administration, or an Engineering-related field

Job description

The Role

As a Project Costing Admin Assistant, you will play a vital role in ensuring the financial health of our projects. You will work closely with Project Managers and the Finance department to track expenditures and maintain accurate data integrity. This is an excellent entry-level opportunity for someone looking to build a career in project management or cost consultancy.

Key Responsibilities

• Data Accuracy: Input and maintain project-related costs, including labor hours, equipment rentals, and material purchases.

• Document Management: Organize and file project contracts, Purchase Orders (POs), and Delivery Orders (DOs) to ensure audit readiness.

• Variance Tracking: Assist in preparing cost-tracking reports to compare actual site spending against approved budgets.

• Support Operations: Assist project teams in preparing progress claim attachments & verifying supplier invoices against work done.

• Coordination: Liaise with site supervisors & the workshop team to reconcile material usage reports.
  

Requirements

• Educational Background: Diploma or Higher NITEC in Accountancy, Business Administration, or an Engineering-related field.

• Tech Savvy: Proficiency in Microsoft Excel is a must (experience with VLOOKUP or Pivot Tables is a plus).

• Detail-Oriented: A sharp eye for numbers and a commitment to zero-error data entry.

• Communication: Good command of written and spoken English.

• Attitude: Proactive, willing to learn, and able to work in a fast-paced industrial environment.

• Experience: No prior experience required; comprehensive on-the-job training will be provided