Project Admin Coordinator - Urgent Hiring!

M.E.I. Energy & Environment Pte. Ltd.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

M.E.I. Energy & Environment Pte. Ltd. in Singapore invites applications for a Project Admin Coordinator to support day-to-day project operations, coordinate documentation, track progress, and manage communications across project teams on site.

The role requires a Diploma or Higher Nitec, 2–3 years in construction or engineering admin, proficiency in MS Office and scheduling tools, and strong planning, multitasking, and problem-solving skills to ensure timely manpower and procurement coordination.

Qualifications

• Minimum Higher Nitec or Diploma holders.
• Preferably 2–3 years of administrative experience in construction, engineering services, or facilities/maintenance operations.
• Proficient in MS Office (Excel, Word) and scheduling tools.
• Excellent coordination, planning, multi-tasking, resourceful and able to anticipate project needs.
• Familiarity with procurement processes and basic technical terminology.
• Detail oriented, organized, and able to work independently in a fast paced environment.
• Good communication, problem solving skills and customer service mindsets.

Responsibilities

• Support project team lead and engineers with scheduling, progress tracking, and follow ups.
• Liaise with contractors, suppliers, and internal teams to ensure smooth communication and timely resolution of issues.
• Assist in procurement coordination, including preparing purchase requests, and tracking deliveries.
• Plan and schedule manpower for construction, engineering, and maintenance works.
• Coordinate daily deployment of technicians, subcontractors and service providers.
• Track site teams movements and arrange last minute manpower changes.
• Ensure manpower allocation complies with project timelines, safety requirements, and client expectations.
• Liaise with site supervisors and engineers to resolve any scheduling conflicts.
• Source and evaluate quotations for materials, tools, equipment, and services.
• Prepare purchase requests and follow through on procurement approvals.

Skills

Coordination

Multitasking

Communication

Problem solving

Customer service mindset

Education

Higher Nitec or Diploma

Tools

MS Office

Scheduling tools

Job description

About the role

We are seeking a highly organized and proactive Project Admin Coordinator to support day-to-day project operations by coordinating documentation, tracking progress, managing communication, and ensuring smooth administrative workflow across project teams. You will play a central role in ensuring smooth site operations and efficient resource management.

Key responsibilities

• Support project team lead and engineers with scheduling, progress tracking, and follow ups.

• Liaise with contractors, suppliers, and internal teams to ensure smooth communication and timely resolution of issues.

• Assist in procurement coordination, including preparing purchase requests, and tracking deliveries.

• Plan and schedule manpower for construction, engineering, and maintenance works.

• Coordinate daily deployment of technicians, subcontractors and service providers.

• Track site teams movements and arrange last minute manpower changes.

• Ensure manpower allocation complies with project timelines, safety requirements, and client expectations.

• Liaise with site supervisors and engineers to resolve any scheduling conflicts.

• Source and evaluate quotations for materials, tools, equipment, and services.

• Prepare purchase requests and follow through on procurement approvals.

About you

• Minimum Higher Nitec or Diploma holders, or experience in related fields.

• Preferably 2–3 years of administrative experience in construction, engineering services, or facilities/maintenance operations.

• Proficient in MS Office (Excel, Word) and scheduling tools.

• Excellent coordination, planning, multi-tasking, resourceful and able to anticipate project needs.

• Familiarity with procurement processes and basic technical terminology.

• Detail oriented, organized, and able to work independently in a fast paced environment.

• Good communication, problem solving skills and customer service mindsets.