Admin Support for Project Team

EXPEDITE AIR CONDITIONING & ELECTRICAL PTE LTD; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

EXPEDITE AIR CONDITIONING & ELECTRICAL PTE LTD is seeking an Admin Support for the Project Engineering team in Singapore. No prior experience is required as we will provide on-the-job training.

You will help manage tendering paperwork, project documents, schedules, site progress reports, and coordination with suppliers and site teams. A basic proficiency in MS Word/Excel and strong organizational skills are essential.

Qualifications

• No experience required; on-the-job training provided.
• Proficient in MS Word and Excel.
• Organized, detail-oriented, and able to multi-task across multiple projects.

Responsibilities

• Provide administrative support to Project Engineers across active project works.
• Prepare, organize, and track project documents (quotations, purchase orders, delivery orders, invoices, variation orders).
• Assist with compiling project schedules, site progress reports, and submission documents.
• Coordinate with suppliers, subcontractors, and site teams on material orders and documentation.
• Maintain organized project files (physical and digital) for each project.
• Track project milestones, outstanding tasks, and follow up on pending approvals/submissions.
• Support data entry into project trackers/spreadsheets.
• Other ad-hoc admin duties as assigned.

Skills

Administrative support

Organization

Multi-tasking

Data entry

Education

GCE O'Level/Nitec

Tools

MS Word/Excel

Job description

Job Title: Admin Support (Project Engineering Team)

We're looking for a hardworking Admin Support staff to join our Project Engineering team. No prior experience is necessary — we'll train you on the job. This role supports our engineers in managing the administrative side of ongoing installation projects, from tendering paperwork through to project completion.

Responsibilities

• Provide administrative support to Project Engineers across active project works
• Prepare, organize, and track project documents (quotations, purchase orders, delivery orders, invoices, variation orders)
• Assist with compiling project schedules, site progress reports, and submission documents
• Coordinate with suppliers, subcontractors, and site teams on material orders and documentation
• Maintain organized project files (physical and digital) for each project
• Track project milestones, outstanding tasks, and follow up on pending approvals/submissions
• Support data entry into project trackers/spreadsheets
• Other ad-hoc admin duties as assigned

Requirements

• No experience required — training provided
• Minimum GCE 'O' Level / Nitec or equivalent
• Basic computer literacy (Microsoft Word/Excel)
• Willing to work hard and learn
• Organized, detail-oriented, and able to multi-task across multiple projects