Project Coordinator cum Admin

MASE E & C PTE. LTD.; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

MASE E & C PTE. LTD. is seeking a Project Coordinator cum Admin to support project planning, execution, and daily administrative tasks.

The role ensures smooth coordination among internal teams, clients, and external vendors while handling documentation and day-to-day office operations. The ideal candidate has proven project coordination or admin experience, a Diploma in Business Administration or Project Management, and strong MS Office skills.

Qualifications

• Proven experience in project coordination and/or administrative role.
• Minimum Diploma in Business Administration, Project Management, or related field.
• Proficient in MS Office (Word, Excel, PowerPoint) and document management.
• Strong communication and interpersonal skills.
• Highly organized with attention to detail.
• Ability to multitask and work independently in a fast-paced environment.
• Experience in construction/marine/O&G industry (preferred but not mandatory).

Responsibilities

• Assist Project Manager in planning, tracking, and reporting project progress.
• Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met.
• Prepare project documentation including work schedules, meeting minutes, progress reports, and variation orders.
• Follow up on deliverables, work completion, and deadlines.
• Assist in sourcing materials and liaising with procurement for delivery schedules.
• Maintain proper filing of project documents (physical and digital).
• Handle office administrative tasks such as filing, scheduling meetings, and maintaining records.
• Manage office supplies, staff attendance records, and petty cash claims.
• Prepare and submit claims, invoices, and payments related to projects.
• Handle correspondence such as emails, letters, and phone inquiries.
• Support HR and finance departments with staff documentation, timesheets, and payroll data as needed.

Skills

Proven experience in project coord.,

Strong communication skills

Interpersonal skills

Highly organized

Attention to detail

Multitasking

Independent in fast-paced environment

Experience in construction/marine/O&G

Education

Diploma in Business Administration / Project Management

Tools

MS Office (Word, Excel, PowerPoint)

Document management systems

Job description

Job Summary:

The Project Coordinator cum Admin is responsible for supporting project planning, execution, and administrative functions. This role ensures smooth coordination between internal teams, clients, and external vendors while handling day-to-day administrative tasks to support project and office operations.

Key Responsibilities:

Project Coordination

• Assist Project Manager in planning, tracking, and reporting project progress.
• Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met.
• Prepare project documentation including work schedules, meeting minutes, progress reports, and variation orders.
• Follow up on deliverables, work completion, and deadlines.
• Assist in sourcing materials and liaising with procurement for delivery schedules.
• Maintain proper filing of project documents (physical and digital).

Administrative Duties

• Handle office administrative tasks such as filing, scheduling meetings, and maintaining records.
• Manage office supplies, staff attendance records, and petty cash claims.
• Prepare and submit claims, invoices, and payments related to projects.
• Handle correspondence such as emails, letters, and phone inquiries.
• Support HR and finance departments with staff documentation, timesheets, and payroll data as needed.

Requirements:

• Proven experience in project coordination and/or administrative role.
• Minimum Diploma in Business Administration, Project Management, or related field.
• Proficient in MS Office (Word, Excel, PowerPoint) and document management.
• Strong communication and interpersonal skills.
• Highly organized with attention to detail.
• Ability to multitask and work independently in a fast-paced environment.
• Experience in construction/marine/O&G industry (preferred but not mandatory).