Project Admin

MASE E&C PTE. LTD.; Singapore; Presencial; SGD 42 000 - 65 000; Tempo integral

Resumo da oferta

MASE E&C PTE. LTD. is seeking a Project Coordinator cum Admin to support project planning, execution, and office operations in Singapore.

You will coordinate between internal teams, clients, and vendors, and manage day-to-day administrative tasks to keep projects on track. The role reports to the Project Manager and requires strong organization, communication, and proficiency in MS Office. Experience in construction/marine/OG industries is a plus, and you will work on-site in a fast-paced

Qualificações

• Proven experience in project coordination and/or administrative role.
• Minimum Diploma in Business Administration, Project Management, or related field.
• Proficient in MS Office (Word, Excel, PowerPoint) and document management.

Responsabilidades

• Assist Project Manager in planning, tracking, and reporting project progress.
• Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met.
• Prepare project documentation including work schedules, meeting minutes, progress reports, and variation orders.
• Follow up on deliverables, work completion, and deadlines.
• Assist in sourcing materials and liaising with procurement for delivery schedules.
• Maintain proper filing of project documents (physical and digital).
• Handle office administrative tasks such as filing, scheduling meetings, and maintaining records.
• Manage office supplies, staff attendance records, and petty cash claims.
• Prepare and submit claims, invoices, and payments related to projects.
• Handle correspondence such as emails, letters, and phone inquiries.

Conhecimentos

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Formação académica

Diploma in Business Administration

Diploma in Project Management

Ferramentas

MS Office

Document management

Descrição da oferta de emprego

About the role

The Project Coordinator cum Admin is responsible for supporting project planning, execution, and administrative functions. This role ensures smooth coordination between internal teams, clients, and external vendors while handling day-to-day administrative tasks to support project and office operations.

Key responsibilities

• Assist Project Manager in planning, tracking, and reporting project progress

• Coordinate with clients, contractors, suppliers, and team members to ensure project timelines are met

• Prepare project documentation including work schedules, meeting minutes, progress reports, and variation orders

• Follow up on deliverables, work completion, and deadlines

• Assist in sourcing materials and liaising with procurement for delivery schedules

• Maintain proper filing of project documents (physical and digital)

• Handle office administrative tasks such as filing, scheduling meetings, and maintaining records

• Manage office supplies, staff attendance records, and petty cash claims

• Prepare and submit claims, invoices, and payments related to projects

• Handle correspondence such as emails, letters, and phone inquiries

Requirements :-

• Proven experience in project coordination and/or administrative role

• Minimum Diploma in Business Administration, Project Management, or related field

• Proficient in MS Office (Word, Excel, PowerPoint) and document management

• Strong communication and interpersonal skills

• Highly organized with attention to detail

• Ability to multitask and work independently in a fast-paced environment

• Experience in construction/marine/O&G industry (preferred but not mandatory)