Project Admin

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore seeks a diligent Projects Administrative Coordinator to manage meetings, site visits, and inspections, while keeping project documentation organized and up to date.

You will prepare reports, track calendars and deadlines, liaise between teams and stakeholders, and support tender prep and financial record-keeping to ensure projects run smoothly. This role requires strong organizational skills, attention to detail, and ability to balance multiple tasks in a

Qualifications

• Diploma in Business Administration, Office Management, or a related field.

Responsibilities

• Coordinating and scheduling project meetings, site visits, and inspections.
• Maintaining and organising project documentation, including contracts, permits, drawings, and correspondence.
• Preparing project reports, progress updates, and administrative records.
• Managing project calendars and deadlines to ensure timely completion of tasks.
• Supporting communication between project teams, clients, contractors, and suppliers.
• Processing invoices, purchase orders, and other financial documentation related to projects.
• Assisting with the preparation of tender documents and project proposals.
• Maintaining project filing systems and ensuring compliance with record-keeping procedures.
• Supporting project managers with administrative requirements and data compilation.
• Liaising with relevant authorities and stakeholders on project-related matters.

Education

Diploma in Business Administration

Job description

Responsibilities:

• Coordinating and scheduling project meetings, site visits, and inspections

• Maintaining and organising project documentation, including contracts, permits, drawings, and correspondence

• Preparing project reports, progress updates, and administrative records

• Managing project calendars and deadlines to ensure timely completion of tasks

• Supporting communication between project teams, clients, contractors, and suppliers

• Processing invoices, purchase orders, and other financial documentation related to projects

• Assisting with the preparation of tender documents and project proposals

• Maintaining project filing systems and ensuring compliance with record-keeping procedures

• Supporting project managers with administrative requirements and data compilation

• Liaising with relevant authorities and stakeholders on project-related matters

Requirements:

• Diploma in Business Administration, Office Management, or a related field