Project Assistant

FLOWTEK ENGINEERING PTE. LTD.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

FLOWTEK ENGINEERING PTE. LTD. in Singapore seeks a project assistant to coordinate schedules, budgets, issues and risks across projects.

The role requires 3-5 years as Project Engineer or similar, with strong MS Office and organizational skills. You will liaise with departments, customers, and vendors to ensure on-time delivery and adherence to standards.

Qualifications

• Professional certificate/NITEC/Engineering degree/Diploma (Electrical/Mechanical/Building Services) or equivalent
• 3-5 years minimum as Project Engineer or equivalent

Responsibilities

• Monitor project progress and prepare status reports for managers, customers, and vendors.
• Assist with resource scheduling to ensure team availability.
• Schedule meetings and facilitate communication among project team throughout lifecycle.
• Manage project documents: plan, budget, schedule, and scope statements.
• Execute administrative tasks including billing and bookkeeping.
• Support risk management implementation.
• Coordinate with project manager and stakeholders to support technical work.
• Review engineering deliverables and initiate corrective actions.
• Advanced MS Office skills.
• Familiar with regulations and standards.
• Ability to work on multi-discipline projects.

Skills

Communication

Time management

Multitasking

Attention to detail

Teamwork

Leadership

Education

Engineering degree / Diploma (Electrical/Mechanical/Building Services)

Tools

MS Office

Job description

The project assistant will coordinate the schedule, budget, issues and risks of the project. It's their job to ensure the project management framework is well organized and that it runs smoothly. This can include communicating with various departments and customers in the organization to make sure everyone is on the same page.

Core responsibilities

• Monitoring project progress and creating project status reports for projects manager, customers, and vendors.
• Assisting with resource scheduling so that team members have the resources they need to complete their tasks.
• Scheduling meetings and facilitating communication between the project manager and throughout the project life cycle
• Managing project management documents such as the project plan, budget, schedule, or scope statement, as directed by the project manager.
• Executing a variety of project management administrative tasks such as billing and bookkeeping
• Support team members when implementing risk management strategies.
• Cooperate and communicate effectively with project manager and other participants to aid and technical.
• Review engineering deliverables and initiate appropriate corrective actions
• Advanced MS office skills
• Familiarity with rules, regulations, best practices, and performance standards
• Ability to work with multiple discipline projects
• Project management and supervision skills
• Decision making ability and leadership skills
• Time management and organization skills

Technical skills

• Professional certificate/NITEC/Engineering degree/Diploma (Electrical/Mechanical/Building Services) or equivalent
• At least 3-5 years minimum as Project Engineer working experience in the related field is required for this position or equivalent
• Valid class 3 driving license

Softs Skills

• Possess a good work attitude and must be meticulous organized reliable and able to handle work pressure well
• Excellent oral and written communication skills with a good command of both spoken and written English
• Solid organizational skills including attention to details and multitasking skills
• Strong working knowledge of Microsoft office such as excels, words, PowerPoint and etc

Key deliverables

• F ulfil customers satisfaction
• L ay out consistent quality and service
• O wnership in cost-effectiveness and profitable
• W ithout fail comply with legal and regulatory requirements
• T ake responsibility to continually make improvement
• E xecute (quality/enriching/inspiring/productive/contribute) innovation
• K eeping delivery on-time