Project Administrator

INTERLIFT SALES PTE LTD; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

INTERLIFT SALES PTE LTD in Singapore is seeking a capable Project Administrator to maintain project files, schedules and related documents, and to coordinate with Engineering, Production, Procurement, QC and Safety teams on site and in office.

You will liaise with customers, suppliers and subcontractors, manage purchase orders, deliveries, manpower and site access, and prepare progress reports and handover documentation for project closure.

Qualifications

• 3–4 years of experience in project administration, coordination or site supervision.
• Engineering, construction, manufacturing or lifting equipment experience preferred.
• Able to understand basic technical drawings; AutoCAD knowledge is an advantage.

Responsibilities

• Maintain project files, scope of supply, schedules, trackers and project documents.
• Coordinate with Project, Engineering, Production, Procurement, QC, Safety, Logistics, Finance and Service teams.
• Liaise with customers, suppliers and subcontractors on project schedules, deliveries, site access and installation.
• Follow up on Purchase Orders, materials, equipment, manpower and subcontractor schedules.
• Review project files and assessment statistics and assist the Operations Manager with progress reports.
• Prepare and maintain Delivery Orders, Purchase Orders, work reports, QC/NDT records, Risk Assessments, Method Statements and other project documents.
• Coordinate drawing submissions, approvals, testing, MOM load testing and handover documentation.
• Monitor project progress, deadlines, outstanding matters and delays.
• Assist with project meetings, minutes, billing documentation and project closure.
• Perform any other project administration and coordination duties as assigned by the superior.

Skills

Communication

Documentation

Multitasking

Education

ITE/Higher Nitec/Diploma in Mechanical, Electrical, Civil Engineering, Project Management

Tools

AutoCAD

Microsoft Office

Job description

Job Description:

• Maintain project files, scope of supply, schedules, trackers and project documents.

• Coordinate with Project, Engineering, Production, Procurement, QC, Safety, Logistics, Finance and Service teams.

• Liaise with customers, suppliers and subcontractors on project schedules, deliveries, site access and installation.

• Follow up on Purchase Orders, materials, equipment, manpower and subcontractor schedules.

• Review project files and assessment statistics and assist the Operations Manager with progress reports.

• Prepare and maintain Delivery Orders, Purchase Orders, work reports, QC/NDT records, Risk Assessments, Method Statements and other project documents.

• Coordinate drawing submissions, approvals, testing, MOM load testing and handover documentation.

• Monitor project progress, deadlines, outstanding matters and delays.

• Assist with project meetings, minutes, billing documentation and project closure.

• Perform any other project administration and coordination duties as assigned by the superior.

Requirements

• 3–4 years of experience in project administration, coordination or site supervision.
• ITE/Higher Nitec/Diploma in Mechanical, Electrical, Civil Engineering, Project Management or a related field.
• Engineering, construction, manufacturing or lifting equipment experience preferred.
• Able to understand basic technical drawings; AutoCAD knowledge is an advantage.
• Good communication, documentation and follow-up skills. Proficient in Microsoft Office.
• Able to manage multiple tasks and deadlines. Valid driving license required.
• Willing to work in the office, factory and project sites.
• Mandarin/Malay/Tamil is an advantage.
• Any other duties and tasks assigned by the superior from time to time.