Project Administrator: Documentation, Scheduling & Coordination

Nexon Engineering Pte Ltd; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Nexon Engineering Pte Ltd in Singapore is seeking a project administrator/document controller to manage project documentation, drawings, correspondence and records. You will prepare and maintain registers, coordinate meetings and support the Project Manager with reports and submissions.

The role involves coordinating with consultants, contractors and suppliers, handling procurement paperwork, tracking schedules, and ensuring filing and document-control compliance with contractual requirements.

Responsibilities

• Manage project documentation, drawings, correspondence, and records.
• Prepare and maintain project registers, including RFI, submittal, variation, and document registers.
• Coordinate meetings, prepare agendas/minutes, and follow up on action items.
• Assist the Project Manager with project reports, progress updates, and submissions.
• Coordinate communications between the project team, consultants, contractors, and suppliers.
• Assist with procurement documentation, quotations, purchase orders, and invoices.
• Track project schedules, deadlines, approvals, and deliverables.
• Maintain proper filing and document-control systems.
• Assist with progress claims, variations, payment documentation, and cost records.
• Support site administration and onboarding documentation.
• Ensure project documents comply with company procedures and contractual requirements.
• Perform general administrative duties as required by the Project Manager.

Job description

Nexon Engineering Pte Ltd in Singapore is seeking a project administrator/document controller to manage project documentation, drawings, correspondence and records. You will prepare and maintain registers, coordinate meetings and support the Project Manager with reports and submissions.

The role involves coordinating with consultants, contractors and suppliers, handling procurement paperwork, tracking schedules, and ensuring filing and document-control compliance with contractual requirements.