Project Admin & Documentation Coordinator

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 56,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking a Project Admin to support the project team with coordination, documentation, and stakeholder liaison. The role covers contract management, payments coordination, and upkeep of project records to ensure accuracy and timeliness.

You will collaborate with operators, consultants, contractors and internal departments to prepare meeting materials, progress reports, and briefs, and to maintain filing systems for multiple properties.

Qualifications

• Diploma or above in Engineering, Architecture, or a related field.
• Minimum 2 years of relevant experience in business development, sales, or the real estate industry.
• Familiarity with Singapore’s development and regulatory processes is a strong advantage.
• Knowledge of document control systems is a plus.
• Familiarity with construction project management tools or software such as AutoCAD and MS Project.

Responsibilities

• Maintain business communication, networking, and relationship-building with external partners.
• Support the project team in coordinating with operators, consultants, contractors, and other stakeholders.
• Manage project documents, including drawings, technical documents, tender documents, contracts, and correspondence, ensuring proper filing and timely updates.
• Coordinate project meetings, prepare meeting minutes, and follow up on action items.
• Assist in preparing project briefs, progress reports, and presentation materials.
• Coordinate the internal approval, execution, and filing of project-related contracts and documents.
• Prepare and verify supporting documents for project payments and coordinate with the Finance Department on payment submissions.
• Coordinate renovation, maintenance, handover, defect rectification, and leasing matters for company-owned properties, including liaison with contractors, property management, suppliers, and service providers.
• Maintain project records and tracking logs, including contracts, payments, document submissions, and outstanding action items.
• Perform other project, engineering, and property-related administrative and coordination duties as assigned.

Skills

Project coordination

Documentation management

Stakeholder liaison

Communication

Contract administration

Education

Diploma or above in Engineering, Architecture, or a related field

Tools

AutoCAD

MS Project

Job description

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking a Project Admin to support the project team with coordination, documentation, and stakeholder liaison. The role covers contract management, payments coordination, and upkeep of project records to ensure accuracy and timeliness.

You will collaborate with operators, consultants, contractors and internal departments to prepare meeting materials, progress reports, and briefs, and to maintain filing systems for multiple properties.