Construction Project Admin & Documentation Specialist

MX ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 64,000; Full time

Job summary

MX ENGINEERING PTE. LTD. is seeking a detail-oriented Project Administrator to support our construction project team. The role focuses on coordinating documentation, monitoring admin processes, and liaising with stakeholders to keep projects compliant and on schedule.

You will support project managers and site teams, organize RA/MOS/SWP, coordinate permits and inspections, handle procurement and invoicing, and assist in tender submissions and contract administration.

Qualifications

• Diploma in Business Administration, Construction Management, Engineering, or a related field.
• 2–5 years of experience in project administration, preferably in the construction industry.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in AUTOCAD is a must.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Knowledge of construction documentation and contract administration is preferred.

Responsibilities

• Provide administrative support to Project Managers and site teams.
• Prepare, organize, and maintain project documentation such as RA, MOS, SWP etc, reports, and correspondence.
• Coordinate site permits, SIC, applying PSA & JI Pass, inspections, and compliance documentation.
• Monitor & prepare job site daily schedule.
• Liaise with clients, consultants, subcontractors, and suppliers.
• Ensure all project documents are properly filed and maintained.
• Assist in tender submissions and contract administration.
• Process purchase orders, invoices, subcontractor documents, and payment claims.
• Support procurement activities and material deliveries.
• Perform other administrative duties as assigned.

Skills

Detail-oriented

Organized

Communication

Time management

Independent work

Education

Diploma in Business Administration, Construction Management, Engineering, or a related field

Tools

AUTOCAD

Microsoft Office

Job description

MX ENGINEERING PTE. LTD. is seeking a detail-oriented Project Administrator to support our construction project team. The role focuses on coordinating documentation, monitoring admin processes, and liaising with stakeholders to keep projects compliant and on schedule.

You will support project managers and site teams, organize RA/MOS/SWP, coordinate permits and inspections, handle procurement and invoicing, and assist in tender submissions and contract administration.