Project Document Controller & Admin Specialist

Mitsubishi Electric Asia Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Mitsubishi Electric Asia Pte Ltd in Singapore is seeking a detail-oriented Project Administrator to manage documentation, claims, and tender support across engineering projects.

The role requires 1–3 years of experience in project administration, strong Microsoft Office skills, and the ability to coordinate with multiple stakeholders in a fast-paced environment. You will maintain records, prepare reports, and support maintenance contract activities throughout project lifecycles.

Qualifications

• Diploma or Degree in Building Services, Engineering, PM, Business Administration, or related discipline.
• 1–3 years of experience in project administration or document control; fresh grads welcome.
• Familiarity with engineering projects, maintenance contracts, tender processes.
• Ability to interpret technical drawings and building systems documentation (advantage).
• Proficient in Microsoft Office applications.
• Strong organizational, communication, and stakeholder management skills.
• Self-motivated and able to handle multiple priorities in a fast-paced environment.

Responsibilities

• Manage and maintain project documentation, correspondence, records, and document control systems.
• Ensure timely submission, tracking, and distribution of project documents in compliance with ISO requirements.
• Prepare reports, progress updates, meeting minutes, and project-related documentation.
• Act as the department's document controller, handling confidential and controlled documents.
• Coordinate project logistics, stakeholder communications, and administrative activities.
• Support administration of ongoing projects and maintenance contract renewals.
• Prepare monthly progress claims, cost reports, backlog reports, and variation orders.
• Monitor renewals, outstanding payments, and customer billing.
• Coordinate parts procurement, service documentation, vendor invoices, and sales orders.
• Support customer and vendor account creation and records.
• Prepare Operation & Maintenance Manuals (OMM) and handover documentation for project completion.
• Support tender submissions with technical documents, catalogues, specifications, and submission packages.
• Review technical drawings and prepare I/O point schedules and breakdowns.
• Assist in preparation of ACMV, BMS, M&E, as-built, and system architecture drawings.
• Support solution teams with documentation during bidding and execution.

Skills

Organizational skills

Communication skills

Stakeholder management

Attention to detail

Education

Diploma or Degree in Building Services, Engineering, Project Management, Business Administration, or related discipline

Tools

Microsoft Office

Job description

Mitsubishi Electric Asia Pte Ltd in Singapore is seeking a detail-oriented Project Administrator to manage documentation, claims, and tender support across engineering projects.

The role requires 1–3 years of experience in project administration, strong Microsoft Office skills, and the ability to coordinate with multiple stakeholders in a fast-paced environment. You will maintain records, prepare reports, and support maintenance contract activities throughout project lifecycles.