Project Documents Lead | Admin & Records

ENGIE Group; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

ENGIE Group is seeking an Administrative Assistant for project support in Singapore. The role focuses on compiling progress reports, document control, and comprehensive admin help to the project team.

Responsibilities include coordinating with contractors and internal stakeholders, supporting site clearance preparations, and maintaining organized project documentation to ensure timely deliverables and compliance.

Qualifications

• NITEC or equivalent qualification.
• 1–2 years of admin or similar experience, preferably in construction.
• Strong knowledge of Microsoft Office Suite.
• Excellent organizational and multitasking abilities.
• Experience working in a team with project managers and engineers.
• Positive, proactive attitude and meticulous attention to detail.

Responsibilities

• Generate and compile project progress reports with data and statistics.
• Provide comprehensive administrative support to the project team.
• Coordinate with Main Contractor, consultants, subcontractors, and internal stakeholders on document submissions and project-related administrative matters.
• Support site clearance applications and preparations.
• Consolidate project documentation (worker lists, MOS, risk assessments, OMMs, catalogues, drawings, training materials).
• Monitor weekly discrepancies between trackers and Main Contractor uploads in Procore (material submissions, shop drawings, MOS, etc.).
• Maintain an organized and up-to-date project filing system.
• Draft, edit, and compile detailed project progress reports.
• Oversee the overall document control process for the project.
• Perform general office administration duties.
• Undertake ad hoc duties assigned by the Project Manager.

Skills

MS Office

Multitasking

Team collaboration

Attention to detail

Education

NITEC or equivalent

Job description

ENGIE Group is seeking an Administrative Assistant for project support in Singapore. The role focuses on compiling progress reports, document control, and comprehensive admin help to the project team.

Responsibilities include coordinating with contractors and internal stakeholders, supporting site clearance preparations, and maintaining organized project documentation to ensure timely deliverables and compliance.