Project Administrator & Document Controller

IAQ ENGINEERING (SG) PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

IAQ ENGINEERING (SG) PTE. LTD. is seeking a detail‑oriented Document Controller/Project Administrator in Singapore.

You will manage and maintain project documents, ensure timely filing, and support the project team with coordination and reporting. Requirements include a Diploma/degree in Administration, Construction, Engineering, or related field, 2–4 years of document control experience, and proficiency in MS Excel and Word. ACC or similar DMS experience is a plus.

Qualifications

• Diploma/Degree in Administration, Construction, Engineering or related field.
• 2–4 years of experience in document control or project administration, preferably in construction.
• Familiar with construction documents, drawings, and project workflows.

Responsibilities

• Manage and maintain project documents, records, drawings, and correspondence.
• Ensure proper document registration, filing, distribution, revision control, and tracking.
• Prepare and maintain document registers, transmittals, and submission records.
• Coordinate document submissions and follow up on pending approvals, comments, and responses.
• Ensure the project team has access to the latest approved documents.
• Provide administrative and coordination support to the project team.
• Assist with preparation of meeting minutes, reports, and project records.
• Maintain accurate electronic and hard-copy filing systems.
• Support project handover and close-out documentation.
• Coordinate with consultants, subcontractors, suppliers, and internal teams as required.

Skills

Document control

Administration

Coordination

MS Excel

Education

Diploma/Degree in Administration, Construction, Engineering

Tools

ACC

MS Word

Job description

Job Responsibilities

• Manage and maintain project documents, records, drawings, and correspondence.
• Ensure proper document registration, filing, distribution, revision control, and tracking.
• Prepare and maintain document registers, transmittals, and submission records.
• Coordinate document submissions and follow up on pending approvals, comments, and responses.
• Ensure the project team has access to the latest approved documents.
• Provide administrative and coordination support to the project team.
• Assist with preparation of meeting minutes, reports, and project records.
• Maintain accurate electronic and hard-copy filing systems.
• Support project handover and close-out documentation.
• Coordinate with consultants, subcontractors, suppliers, and internal teams as required.

Requirements

• Diploma/Degree in Administration, Construction, Engineering, or a related field.
• 2-4 years of experience in document control or project administration, preferably in construction.
• Familiar with construction documents, drawings, and project workflows.
• Proficient in Microsoft Office, especially Excel and Word.
• Experience with ACC or other document management systems is an advantage.
• Good communication, coordination, organizational, and follow-up skills.
• Detail-oriented and able to manage multiple tasks and deadlines.