PROJECT ADMINISTRATOR

JIE XUAN ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

JIE XUAN ENGINEERING PTE. LTD. is seeking a Project Administrator in Singapore to support the project team by tracking, following up and closing outstanding matters. The role requires strong follow-up, coordination and organisation to ensure project tasks, documents and deadlines are properly managed.

The successful candidate will maintain trackers, coordinate with project stakeholders, track deadlines and assist with handover and close-out documentation.

Qualifications

• Strong follow-up and coordination skills.
• Organised, proactive and detail-oriented.
• Able to manage multiple tasks and deadlines.
• Good communication skills.
• Proficient in Microsoft Excel, Word and email.
• Construction or facilities management experience is preferred.

Responsibilities

• Maintain and update project trackers and outstanding lists.
• Follow up with Project Managers, Coordinators, Supervisors, suppliers and subcontractors.
• Track deadlines and chase overdue actions.
• Escalate delayed or unresolved matters when required.
• Track work orders from issuance to completion.
• Follow up on quotations, approvals and variation works.
• Chase for site photos, reports, signed documents and supporting records.
• Track project submissions and approvals.
• Follow up on material orders and delivery dates.
• Track completed works for claims and billing.
• Follow up on meeting action items.
• Track defects and rectification works until closure.
• Assist with project handover and close-out documents.
• Ensure no outstanding matter is left without an owner, deadline or next action.

Skills

Follow-up

Coordination

Organised

Multitasking

Communication

Excel/Word

Tools

Excel

Word

Email

Job description

Job Description

The Project Administrator supports the project team by tracking, following up and closing outstanding matters.

The role requires strong follow-up, coordination and organisation to ensure project tasks, documents and deadlines are properly managed.

Responsibilities

• Maintain and update project trackers and outstanding lists.


• Follow up with Project Managers, Coordinators, Supervisors, suppliers and subcontractors.


• Track deadlines and chase overdue actions.


• Escalate delayed or unresolved matters when required.


• Track work orders from issuance to completion.


• Follow up on quotations, approvals and variation works.


• Chase for site photos, reports, signed documents and supporting records.


• Track project submissions and approvals.


• Follow up on material orders and delivery dates.


• Track completed works for claims and billing.


• Follow up on meeting action items.


• Track defects and rectification works until closure.


• Assist with project handover and close-out documents.


• Ensure no outstanding matter is left without an owner, deadline or next action.

Requirements

• Strong follow-up and coordination skills.


• Organised, proactive and detail-oriented.


• Able to manage multiple tasks and deadlines.


• Good communication skills.


• Proficient in Microsoft Excel, Word and email.


• Construction or facilities management experience is preferred.

Reports To

Project Manager / Operations Manager