Project Administrator

CYCLE AIRE (S) PTE LTD; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Cycle Aire (S) PTE LTD is seeking a Project Administrator to support the Project Management Office and cross-functional teams in Singapore. The role focuses on maintaining accurate records, preparing reports, and providing QA support for processes and documentation to ensure smooth project delivery.

You will work closely with Project Managers, Field, and Design teams, coordinating communications and driving timely delivery across the full lifecycle.

Qualifications

• Diploma in M&E discipline.
• At least 3 years of experience in Singapore M&E construction.
• Strong communication and teamwork, able to multitask.

Responsibilities

• Support Project Managers and teams through the project delivery lifecycle.
• Maintain project documentation, records, and reports.
• Provide QA support to ensure compliance with processes and standards.
• Monitor project progress and help resolve issues.
• Schedule meetings, record decisions, track tasks.
• Assist in managing workflows, deliverables, reporting requirements.
• Act as central contact for project teams and stakeholders.
• Contribute to customer satisfaction and continuous improvement.

Skills

Communication

Teamwork

Time management

Multitasking

Organisation

Education

Diploma in M&E discipline

Job description

The Project Administrator plays a vital role in supporting the day-to-day operations of the Project Management Office. This position works closely with Project Managers, Field, and Design teams to ensure smooth delivery across the full project lifecycle. The role is responsible for maintaining accurate records, preparing both regular and ad-hoc reports, and providing quality assurance support for processes and documentation.

In addition, the Project Administrator assists in managing key initiatives and programs, ensuring deliverables, workflows, and reports are completed effectively. Acting as a central point of contact, the role helps drive communication, coordination, and customer satisfaction across the project team.

Key Responsibilities

• Support Project Managers and teams throughout the project delivery lifecycle.
• Maintain and update project documentation, records, and reports.
• Provide quality assurance support to ensure compliance with processes and standards.
• Monitor project progress, identify potential issues, and assist in resolving them.
• Schedule and organize meetings, record decisions, and track assigned tasks.
• Assist in managing workflows, deliverables, and reporting requirements.
• Act as a point of contact for project teams and stakeholders, ensuring clear communication.
• Contribute to customer satisfaction initiatives and continuous improvement efforts

Job requirements:

• Minimum diploma in relevant M&E discipline
• At least 3years of related working experience in Singapore M&E construction industry
• Communicates well, able to work independently as well as in a team to deliver projects in a timely manner
• Familiarity with construction industry practices, regulations, and safety requirements
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively
• Working days: 5.5days