Project Administrator

CYCLE AIRE (S) PTE LTD; Singapore; On-site; SGD 40,000 - 62,000; Full time

Job summary

Cycle Aire (S) Pte Ltd is seeking a Project Administrator to support the Project Management Office and ensure smooth project delivery in Singapore. You will work with Project Managers, Field and Design teams to maintain records, prepare reports, and QA processes and documentation.

The role emphasizes coordinating workflows, tracking deliverables, and driving clear communication across project teams and stakeholders to enhance customer satisfaction and continuous improvement.

Qualifications

• Good communication skills and the ability to work both independently and in a team.
• Familiarity with construction industry practices, regulations and safety requirements.
• Excellent organisational and time management skills with multitasking ability.

Responsibilities

• Support Project Managers and teams throughout the project delivery lifecycle.
• Maintain and update project documentation, records, and reports.
• Provide quality assurance support to ensure compliance with processes and standards.
• Monitor project progress, identify potential issues, and assist in resolving them.
• Schedule and organize meetings, record decisions, and track assigned tasks.
• Assist in managing workflows, deliverables, and reporting requirements.
• Act as a point of contact for project teams and stakeholders, ensuring clear communication.
• Contribute to customer satisfaction initiatives and continuous improvement efforts.

Skills

Communication

Teamwork

Time management

Multitasking

Independent work

Education

Diploma in M&E

Job description

The Project Administrator plays a vital role in supporting the day-to-day operations of the Project Management Office. This position works closely with Project Managers, Field, and Design teams to ensure smooth delivery across the full project lifecycle. The role is responsible for maintaining accurate records, preparing both regular and ad-hoc reports, and providing quality assurance support for processes and documentation.

In addition, the Project Administrator assists in managing key initiatives and programs, ensuring deliverables, workflows, and reports are completed effectively. Acting as a central point of contact, the role helps drive communication, coordination, and customer satisfaction across the project team.

Key Responsibilities

• Support Project Managers and teams throughout the project delivery lifecycle.
• Maintain and update project documentation, records, and reports.
• Provide quality assurance support to ensure compliance with processes and standards.
• Monitor project progress, identify potential issues, and assist in resolving them.
• Schedule and organize meetings, record decisions, and track assigned tasks.
• Assist in managing workflows, deliverables, and reporting requirements.
• Act as a point of contact for project teams and stakeholders, ensuring clear communication.
• Contribute to customer satisfaction initiatives and continuous improvement efforts

Job requirements:

• Minimum diploma in relevant M&E discipline
• At least 3years of related working experience in Singapore M&E construction industry
• Communicates well, able to work independently as well as in a team to deliver projects in a timely manner
• Familiarity with construction industry practices, regulations, and safety requirements
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively
• Working days: 5.5days