Project Administrator

JK RECRUITMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Job summary

JK RECRUITMENT SERVICES PTE. LTD. is seeking a Project Administrator (Construction) to support construction project teams with documentation, scheduling, and stakeholder coordination in Singapore.

You will help maintain project records, process orders, and ensure accurate reporting to keep projects compliant and on track. The role requires a diploma or related qualification and 1–3 years of project administration experience in construction or engineering, with strong Excel/Word skills and

Qualifications

• Diploma or relevant qualification in Business Administration, Construction Management, or related field.
• 1-3 years of project administration experience in construction or engineering preferred.
• Familiarity with construction documentation and project coordination preferred.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Strong organizational, communication, and coordination skills demonstrated through managing multiple tasks and meeting deadlines in fast-paced environments.
• Fresh graduates with relevant qualifications and a positive attitude are encouraged to apply.

Responsibilities

• Provide administrative and coordination support to project teams to facilitate daily construction activities.
• Prepare, maintain, and organize project documents, records, reports, correspondence, and submissions to ensure accuracy and accessibility.
• Assist in processing project documentation including purchase orders, delivery orders, work orders, progress claims, and variation orders to support project workflows.
• Coordinate communication and information flow with Project Managers, Project Engineers, subcontractors, suppliers, and other departments to align project efforts.
• Track project schedules, manpower deployment, materials usage, and site documentation to monitor progress and resource allocation.
• Prepare meeting minutes, progress updates, and other project reports to keep stakeholders informed.
• Ensure proper filing, updating, and accessibility of project documents for audit and reference purposes.
• Perform general administrative duties and other project-related tasks as assigned by the Project Manager.

Education

Diploma or relevant qualification in Business Administration, Construction Management, or related field

Tools

Excel

Word

Job description

Project Administrator (Construction)

Job Summary

Support construction project teams by managing documentation, coordinating stakeholders, and tracking schedules to ensure smooth project execution and compliance.

Responsibilities

• Provide administrative and coordination support to project teams to facilitate daily construction activities
• Prepare, maintain, and organize project documents, records, reports, correspondence, and submissions to ensure accuracy and accessibility
• Assist in processing project documentation including purchase orders, delivery orders, work orders, progress claims, and variation orders to support project workflows
• Coordinate communication and information flow with Project Managers, Project Engineers, subcontractors, suppliers, and other departments to align project efforts
• Track project schedules, manpower deployment, materials usage, and site documentation to monitor progress and resource allocation
• Prepare meeting minutes, progress updates, and other project reports to keep stakeholders informed
• Ensure proper filing, updating, and accessibility of project documents for audit and reference purposes
• Perform general administrative duties and other project-related tasks as assigned by the Project Manager

Preferred competencies and qualifications

• Diploma or relevant qualification in Business Administration, Construction Management, or related field
• 1-3 years of project administration experience in construction or engineering industry preferred
• Familiarity with construction documentation and project coordination preferred
• Proficient in Microsoft Office applications, especially Excel and Word
• Strong organizational, communication, and coordination skills demonstrated through managing multiple tasks and meeting deadlines in fast-paced environments
• Ability to work independently and handle multiple priorities effectively
• Fresh graduates with relevant qualifications and a positive attitude are encouraged to apply

Other Information

• Salary range: $2800.00 to $3500.00

Only shortlisted candidates will be notified