Project Administrator | Construction | Joo Koon

HAROLD EXPRESS; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

HAROLD EXPRESS in Singapore is seeking an Administrative and Project Coordinator to support day-to-day construction activities and help keep project teams organized and aligned.

You will prepare, maintain and file project documents, coordinate with Project Managers, subcontractors and suppliers, and assist with schedules, manpower and materials.

Strong organizational, communication and coordination skills, along with proficiency in Microsoft Office, are essential for success in this role.

Qualifications

• Diploma or relevant qualification in Business Administration, Construction Management or related field.
• 1–3 years of project administration experience in construction or engineering.
• Familiarity with construction documentation and project coordination.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organizational, communication and coordination skills.
• Ability to work independently and meet deadlines in a fast-paced environment.

Responsibilities

• Provide administrative and coordination support to project teams for day-to-day construction activities.
• Prepare, maintain and organize project documents, records, reports, correspondence and submissions.
• Assist with project documentation such as purchase orders, delivery orders, work orders, progress claims and variation orders.
• Coordinate with Project Managers, Project Engineers, subcontractors, suppliers and other departments on project-related matters.
• Assist in tracking project schedules, manpower, materials and site documentation.
• Prepare meeting minutes, progress updates and other project reports when required.
• Ensure project documents are properly filed, updated and easily accessible for audit and reference.
• Handle general administrative duties and any other project-related tasks assigned by the Project Manager.

Skills

Organizational skills

Communication

Coordination

Multitasking

Education

Diploma in Business Administration / Construction Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Office

Job description

Job Responsibilities:

• Provide administrative and coordination support to project teams for day-to-day construction activities.
• Prepare, maintain and organize project documents, records, reports, correspondence and submissions.
• Assist with project documentation such as purchase orders, delivery orders, work orders, progress claims and variation orders.
• Coordinate with Project Managers, Project Engineers, subcontractors, suppliers and other departments on project-related matters.
• Assist in tracking project schedules, manpower, materials and site documentation.
• Prepare meeting minutes, progress updates and other project reports when required.
• Ensure project documents are properly filed, updated and easily accessible for audit and reference.
• Handle general administrative duties and any other project-related tasks assigned by the Project Manager.

Requirements:

• Diploma or relevant qualification in Business Administration, Construction Management or a related field.
• 1–3 years of relevant project administration experience in the construction or engineering industry preferred.
• Familiarity with construction documentation and project coordination will be an advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Good organizational, communication and coordination skills.
• Able to work independently, meet deadlines and handle multiple tasks in a fast-paced project environment.

We regret that only shortlisted candidates will be contacted.