Project Administration Executive

CAREERSTAR INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 45,000 - 75,000; Full time

Job summary

CAREERSTAR INTERNATIONAL PTE. LTD. is seeking a proactive Project Administration Executive / Project Coordinator to join our engineering and operations team at Toh Guan, Singapore.

The ideal candidate will support daily project administration, monitor schedules, manage documentation and coordinate with managers, site personnel and subcontractors to ensure smooth execution. Qualifications include a Civil/Mechanical/Electrical Eng diploma or degree and 3–4 years in project coordination or related

Qualifications

• Diploma/Degree in Civil, Mechanical or Electrical Engineering or related discipline.
• 3–4 years of experience in Project Coordination, Project Administration or Site Supervision.
• Basic AutoCAD knowledge.
• Able to review engineering/project documents and understand technical content.
• Valid Singapore Driving Licence is preferred.
• Workplace safety certifications are an advantage.
• Strong coordination, communication and multitasking abilities.
• Good written English and report-writing skills.

Responsibilities

• Coordinate and support daily project administration and execution.
• Prepare and monitor project schedules and progress.
• Manage project documentation including files, scope of supply, POs, DOs, equipment hiring and subcontractor docs.
• Coordinate with Project Managers, Site Personnel, Subcontractors, Suppliers and other stakeholders.
• Assist Operations Manager with progress reports, assessments and statistics.
• Monitor schedules and follow up on project matters.
• Prepare professional reports, documentation and email correspondence.
• Handle multiple tasks in a fast-paced project environment.

Skills

Coordination skills

Communication skills

Multitasking

English writing

Education

Civil/Mechanical/Electrical Eng diploma or degree

Tools

AutoCAD

Job description

Working Days: 5.5 Days (Alt Sat)
Location: Toh Guan
We are looking for a proactive and highly organised Project Administration Executive / Project Coordinator to join our engineering and operations team.

This role is ideal for candidates with experience in project coordination, site supervision, or engineering project administration.

Job Responsibilities

• Coordinate and support daily project administration and execution.

• Prepare and monitor project schedules and work progress.

• Manage project documentation, including Project Files, Scope of Supply, Purchase Orders, Delivery Orders, Equipment Hiring and Subcontractor Documents.

• Coordinate with Project Managers, Site Personnel, Subcontractors, Suppliers and other stakeholders.

• Assist the Operations Manager with project progress reports, assessments and statistics.

• Monitor project schedules and follow up on project-related matters.

• Prepare professional reports, documentation and email correspondence.

• Handle multiple tasks in a fast-paced project environment.

Job Requirements

• Diploma/Degree in Civil, Mechanical or Electrical Engineering, or related discipline.

• Minimum 3–4 years of experience in Project Coordination, Project Administration or Site Supervision.

• Basic AutoCAD knowledge.

• Able to understand and review engineering/project documents.

• Possess a valid Singapore Driving Licence.

• Possession of relevant workplace safety certifications will be an advantage.

• Strong coordination, communication and multitasking skills.

• Good written English and report-writing skills.

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei