Project Assistant

EARNEST DESIGNER & PROJECT PTE. LTD.; Singapore; On-site; SGD 39,000 - 57,000; Full time

Job summary

EARNEST DESIGNER & PROJECT PTE. LTD. is seeking a detail-oriented Project Administrator in Singapore to support project execution.

You will coordinate with clients, suppliers and internal teams, prepare documentation and assist the Project Manager to ensure timely and accurate delivery. Responsibilities include preparing quotations, purchase orders, invoices, progress reports and meeting minutes, as well as maintaining smooth workflows.

Qualifications

• Diploma or Bachelor's Degree in Project Management, Business Administration, Engineering, Construction, or a related field.
• Previous experience in project administration, coordination, or a similar role.
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Strong organizational and time-management skills to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills to collaborate effectively with diverse stakeholders.

Responsibilities

• Coordinate with clients, suppliers, contractors, and internal teams to clarify project requirements, track schedules, monitor deliveries, and resolve outstanding issues.
• Prepare accurate quotations, purchase orders, invoices, reports, meeting minutes, and other project-related documents to support project progress.
• Assist the Project Manager in compiling project updates, reports, and presentations for effective communication and decision-making.
• Provide general administrative and operational support to the Project Manager and project team to maintain smooth project workflows.
• Manage multiple project, administrative, and accounts-related tasks efficiently to meet deadlines and support project objectives.

Skills

Communication

Time management

Organizational skills

Attention to detail

Education

Diploma or Bachelor's Degree in Project Management, Business Administration, Engineering, Construction, or related field

Tools

Excel

Word

PowerPoint

Job description

Company Overview

EARNEST DESIGNER & PROJECT PTE. LTD. is a Singapore-based company specializing in project design and management services, delivering coordinated solutions through collaboration with clients, suppliers, and contractors.

Job Summary

Support project execution by coordinating with stakeholders, preparing documentation, and assisting the Project Manager to ensure timely and accurate project delivery.

Responsibilities

• Coordinate with clients, suppliers, contractors, and internal teams to clarify project requirements, track schedules, monitor deliveries, and resolve outstanding issues
• Prepare accurate quotations, purchase orders, invoices, reports, meeting minutes, and other project-related documents to support project progress
• Assist the Project Manager in compiling project updates, reports, and presentations for effective communication and decision-making
• Provide general administrative and operational support to the Project Manager and project team to maintain smooth project workflows
• Manage multiple project, administrative, and accounts-related tasks efficiently to meet deadlines and support project objectives

Preferred competencies and qualifications

• Diploma or Bachelor's Degree in Project Management, Business Administration, Engineering, Construction, or a related field
• Previous experience in project administration, coordination, or a similar role
• Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint
• Strong organizational and time-management skills to prioritize tasks and meet deadlines
• Excellent communication and interpersonal skills to collaborate effectively with diverse stakeholders
• Attention to detail to ensure accuracy in documentation and project tracking