Administration Manager

HONG YE CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 54,000 - 78,000; Full time

Job summary

HONG YE CONSTRUCTION PTE. LTD. in Singapore is seeking a seasoned Office & Administration Manager to oversee daily administrative operations, implement policies, and mentor staff.

The role also covers project administration, procurement coordination, HR support, and compliance within a construction environment. The ideal candidate holds a Bachelor's or Diploma in a related field with 5+ years of administrative experience and proven leadership.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Management, Construction Management, or related field.
• Minimum 5 years of administrative or office management experience, preferably in construction.
• Supervisory or team leadership experience.
• Strong knowledge of construction documentation and project administration.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Oversee the daily administrative operations of the company.
• Develop and implement administrative policies, procedures, and best practices.
• Supervise and mentor administrative staff to ensure efficient workflow and high performance.
• Manage office facilities, equipment, supplies, and service providers.
• Coordinate company meetings, travel arrangements, and corporate events.
• Support project managers with administrative and documentation requirements.
• Ensure project records, contracts, permits, and correspondence are properly maintained.
• Coordinate the preparation and submission of project documentation.
• Monitor document control processes and maintain accurate filing systems.
• Assist in tracking project milestones and administrative deadlines.
• Coordinate office procurement and administrative purchasing activities.
• Liaise with suppliers, subcontractors, and service providers.
• Maintain vendor records and support contract administration.
• Assist in monitoring purchase orders, invoices, and delivery documentation.
• Coordinate recruitment administration and employee onboarding.
• Maintain personnel records and employee documentation.
• Monitor employee attendance, leave records, and administrative compliance.
• Support staff training and development initiatives.
• Assist with budget monitoring and administrative cost control.
• Support invoice processing and expense tracking.
• Ensure compliance with company policies, workplace safety requirements, and relevant regulations.
• Coordinate insurance renewals, licenses, and company registrations.

Skills

Supervisory experience

Organizational skills

Communication skills

Team collaboration

Attention to detail

Independent work

Education

Bachelor's degree or Diploma in Business Administration/Management/Construction Management

Tools

ERP systems

Job description

Key Responsibilities

Office & Administration Management

• Oversee the daily administrative operations of the company.
• Develop and implement administrative policies, procedures, and best practices.
• Supervise and mentor administrative staff to ensure efficient workflow and high performance.
• Manage office facilities, equipment, supplies, and service providers.
• Coordinate company meetings, travel arrangements, and corporate events.

Project Administration

• Support project managers with administrative and documentation requirements.
• Ensure project records, contracts, permits, and correspondence are properly maintained.
• Coordinate the preparation and submission of project documentation.
• Monitor document control processes and maintain accurate filing systems.
• Assist in tracking project milestones and administrative deadlines.

Procurement & Vendor Coordination

• Coordinate office procurement and administrative purchasing activities.
• Liaise with suppliers, subcontractors, and service providers.
• Maintain vendor records and support contract administration.
• Assist in monitoring purchase orders, invoices, and delivery documentation.

Human Resources Support

• Coordinate recruitment administration and employee onboarding.
• Maintain personnel records and employee documentation.
• Monitor employee attendance, leave records, and administrative compliance.
• Support staff training and development initiatives.

Finance & Compliance Support

• Assist with budget monitoring and administrative cost control.
• Support invoice processing and expense tracking.
• Ensure compliance with company policies, workplace safety requirements, and relevant regulations.
• Coordinate insurance renewals, licenses, and company registrations.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Management, Construction Management, or a related field.
• Minimum 5 years of administrative or office management experience, preferably within the construction industry.
• Previous supervisory or team leadership experience.
• Strong knowledge of construction documentation and project administration.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with ERP systems or construction management software is an advantage.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently and collaboratively with project teams.