Administrator Cum Document Controller at UNITED SINGAPORE BUILDERS PTE. LTD.

UNITED SINGAPORE BUILDERS PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

UNITED SINGAPORE BUILDERS PTE. LTD. is seeking a dedicated on-site administrator to handle document control and coordination for our civil LTA construction project in Singapore.

You will support the Design and Operation Teams, ensuring timely handling of project documents, correspondence, and communication with consultants and clients, while maintaining orderly records and supporting ad-hoc admin duties.

Qualifications

• Minimum 2 years of experience in administration and document control on construction projects.
• Proficient computer skills to manage electronic documentation and communication.
• O Level certification or higher.

Responsibilities

• Handle administrative tasks and document control for project teams, ensuring timely communication with consultants and clients.
• Manage daily document control for the design team and coordinate exchanges with consultants and clients (LTA).

Skills

Administrative experience

Computer literacy

Education

O Level or higher

Job description

About the Company

This Full time on site position offers great opportunities for career growth. A Construction Civil Engineering organization (maincontractors) engage in a civil LTA project . The company values team work andcontinuous learning. in Singapore, S00, SG.

UNITED SINGAPORE BUILDERS PTE. LTD.

A Construction Civil Engineering organization that was establish in 2013 and had done our 1st PUB project in 2015. The company was form by 4 established local A1 main contractors in Singapore. We are seeking for experience/in experience & vibrant candidates for our civil LTA project that started in 2019.

If you are looking for a team work environment and a team with continously learning mind set, we welcome you to join us as a big family.

Job Summary

You will handle administrative tasks and coordinatedocument control for the company/Design/Operation Team in a constructionproject, ensuring timely and accurate handling of project documents andsupporting smooth communication with consultants and clients.

Responsibilities

• Administrations Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc Renewal of TOL lease/ GGBS/ ISO / BCA upgrade Monitor, update of all software expire date and do compare cost before renewal HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record Letter box / postage/ courier Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest. All master outgoing and incoming correspondence to control and master email out to all HOD Arrangement of meeting room Handle Management's Shell Petrol Card/golf membership card/corporate credit card etc Verified all admin suppliers tax invoice and keep record or qty Record and update vehicles insurance and road tax. Cost compare of all insurance renewal Handle ISO and GGBS audit Update, record and control of all company’s HP, Internet, Elect, water usage include renewal of contract General admin
• Document Controller Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress Obtain project team approvals to access relevant platforms and systems for document management Maintain organized electronic and hard copy records of project documents to support project tracking and compliance Assist with administrative duties to support the Design Team’s operational needs Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment Other ad-hoc administration duties.

Preferred Character Traits

• Enjoys interacting and negotiating with external parties (e.g., suppliers, telco providers)
• Confident communicator with good interpersonal and persuasion skills
• Detail-oriented while balancing commercial awareness
• Proactive, resourceful, and solution-driven mindset

Preferred Competencies and Qualifications

• Minimum 2 years of experience in administration and DC, preferably within construction projects
• Proficient computer skills to manage electronic documentation and communication
• O Level certification or higher
• Ability to work well in a team and maintain a neat, organized personality