Project Admin cum Office Assistant

ASPACIO DESIGN ASSOCIATES PTE LTD; Singapore; On-site; SGD 33,000 - 67,000; Full time

Job summary

ASPACIO DESIGN ASSOCIATES PTE LTD in Singapore is seeking a capable coordinator to support project-related activities and general office tasks. You will maintain project documentation, develop schedules, coordinate meetings, manage communications between teams, clients and vendors, and assist with procurement and resource tracking.

This role also covers data entry, document control, reception duties, supply management, equipment maintenance, and vendor liaison, requiring accuracy, organisation

Job description

Project-Related Responsibilities:

• Project Documentation: Maintain accurate and organized project files, including drawings, specifications, and contracts.
• Schedule Management:Develop and track project schedules, monitor progress, and identify potential delays.
• Meeting Coordination:Schedule and coordinate project meetings, prepare agendas, and take minutes.
• Communication:Facilitate communication between project teams, clients, and vendors.
• Resource Management:Assist with procurement of materials, track expenses, and ensure timely delivery of resources.
• Issue Resolution:Identify and address potential project issues, escalating when necessary.
• Data Entry:Entering and managing project data in hardcopy / spreadsheets or databases.
• Document Control:Ensuring documents are properly filed, indexed, and archived.

General Office Support:

• Reception Duties:Answering phones, greeting visitors, and managing mail.
• Supply Management:Maintaining office supply inventory and ordering supplies.
• Equipment Maintenance:Photocopier maintenance and service.
• Vendor Coordination:Liaising with vendors and suppliers.
• General Office Tasks:Filing, photocopying, scanning, and other administrative duties.