Project Admin Assistant

P-CON MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

P-CON MANAGEMENT PTE. LTD. in Singapore is seeking an entry-level document control assistant to support a project delivery team.

You will coordinate project files, prepare progress reports, arrange meetings and maintain comprehensive document records, ensuring completeness and accuracy per QA/QC procedures. The role emphasizes independent work with minimal supervision, strong organization, and excellent communication with team members, clients, and stakeholders.

Qualifications

• Fresh graduates are encouraged to apply.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Strong organizational skills to manage large volumes of documents.
• Good communication and coordination with team members and stakeholders.

Responsibilities

• Perform multiple, related document controls tasks and apply procedures.
• Escalate complex problems and exchange information on assignments.
• Coordinate project files, prepare progress reports, and arrange meetings.
• Maintain project documentation and QA/QC standards.
• Track incoming/outgoing documents for electronic and hardcopy.
• Maintain registers for submittals and project documentation.
• Ad-hoc administrative duties as required.

Skills

Document control

Organizational skills

Inter-personal communication

Prioritization

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

SharePoint

Job description

Primary Purpose:

Performs a variety of clerical support tasks

Job Description

• Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature.
• Escalate complex problems as needed, and exchange information related to assignments and document controls procedures.
• Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files.
• Perform a variety of administrative tasks in support of document controls maintenance for project.
• May assemble and bind final copy involving spiral bind or related equipment.
• Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates.
• Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.
• Maintain registers for all submittals project documentation.
• Ad-hoc administrative duties, as and when required

Requirements

• No prior experience required, fresh graduates are highly encouraged to apply
• IT skills -– Proficiency in Microsoft Office (Intermediate) (Word, Excel, Powerpoint, Outlook, Teams, SharePoint)
• Strong organizational skills, ability to manage large volumes of documents and work in a fast-paced environment.
• Able to prioritize important or urgent matters
• Have excellent inter-personal and communication skills for coordination with team members, client and other stakeholders.
• Able to learn project specific procedures and new software independently.
• Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness.
• Responsible and takes ownership.
• Able to work independently with minimum supervision and positive work attitude.