ADMINISTRATION

TMA CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

TMA Construction Pte. Ltd. in Singapore seeks an administrative assistant to handle communications, data entry, and office operations across daily tasks and projects.

You will coordinate calendars, arrange travel, and support finance tasks and HR onboarding, while maintaining accuracy and a high level of service to staff and clients.

Qualifications

• Data entry and document management experience.
• Ability to multitask and manage calendars.
• Strong written and spoken communication skills.
• Proficiency with Microsoft Office or Google Workspace.

Responsibilities

• Handle phone calls and draft emails.
• Sort mail and greet office visitors as first point of contact.
• Perform data entry, photocopying, scanning, and filing records.
• Manage meeting room bookings, travel arrangements, and staff calendars.
• Support basic finance tasks like invoicing and claims processing, and assist HR onboarding.

Skills

Communication

Attention to Detail

Written & Verbal Communication

Multitasking

Time Management

Tools

Microsoft Office

Google Workspace

Job description

Communication:Handling phone calls, drafting emails, sorting mail, and greeting office visitors as a first point of contact.

Document Management:Performing data entry, photocopying, scanning, filing records, and updating databases.

Office Operations:Managing meeting room bookings, tracking inventory, and ordering pantry or office supplies.

Scheduling:Coordinating travel arrangements, managing calendars, and organizing meetings for management or staff.

Department Support:Assisting with basic finance tasks (like issuing invoices or processing claims) and supporting HR onboarding.

Ability to handle multiple tasks at the same time.

Communication:Strong speaking and writing skills for interacting with staff and clients.

Technical Proficiency:Knowledge of office software like Microsoft Office or Google Workspace.

Attention to Detail:Accuracy in data entry and record